Workforce Scheduler

2 weeks ago


Cape Town, South Africa Engen Full time

**Purpose of the Job**:
To provide operational forecasts and schedules to agreed standards and timescales. Working in-conjunction with other departments to ensure the correct staffing is in place to achieve the required service levels.

**Who You Are**:

- You are innovative and solution driven.
- You have excellent communication and interpersonal skills with exceptional stakeholder engagement skills.
- You are an expert at problem solving.
- You are passionate about data analysis and analytical thinking.
- You have built reports that provide valuable business insights.

**What you’ll have done before**:
Baseline:

- NQF Level 6 (Diploma in Business Management/Statistics/Call Centre Management/Marketing).
- 3 years of Workforce Management in a call Centre/BPO environment with a minimum of 1 year as a Scheduler.
- Strong computer skills including proficiency in MS Office suite, particularly Advanced Microsoft Excel.
- Experience working on IEX scheduling tool or similar.

**Exciting Challenges you might face in the role**:

- Monitor daily Contact Center performance to maximize Contact Center capacity and performance against service goals and recommend adjustments.
- Achieving the set Service Level Agreement (SLA).
- Providing strategic input and analysis on special projects.

**What you’ll be doing**:
FORECASTING
- Developing a range of relevant forecasts over appropriate forecast horizons.
- Forecast call volumes based on historical trends and new market information received from the business.

SCHEDULING
- Staffing - adequate to meet call centre target and call volumes.
- Scheduling - review shifts to meet call peaks and incorporate multi-skilled staff.
- Manage the planning & scheduling to ensure optimal utilization of call centre resources including vacation management, shift coverage, optimization of breaks, training and any other off-line activity.
- Sign-off of schedules with relevant parties.
- Analyse and report on scheduled vs. actual information. (Schedule Adherence).
- Attempt to make call centre more cost effective from a call center staff cost perspective.
- Determine Long term Headcount & staffing requirements.

ANALYSIS AND MONITORING
- Ensure reporting needs are identified to provide the business with Contact Centre SLA performance.
- Conduct budget and scenario analysis for operations and special projects.
- Work in close conjunction with the Real Time Analyst (RTA) to ensure agent adherence & productivity is controlled & action is taken where appropriate.
- Monitoring all non-call handling activities to ensure efficient use of resources and consistent achievement of service level across all activities.
- Compile forecast accuracy and trend analysis of variance reports.
- Analyse data to generate reports for presentation to senior management and make recommendations for continuous improvement of the performance of the call centre.
- Develop and enhance reporting mechanisms and maintain complex spreadsheet &/or models.
- Support quarterly and annual budget reporting, reconciliation, and generation.
- Manage the analysis of intra-day/daily service level performance, call volume, AHT, ASA, staffing, etc., and initiate real-time corrective actions to ensure acceptable service levels.

CONTINUOUS IMPROVEMENT AND EFFICIENCY
- Ensure call flow and systems are operating properly.
- Implement, monitor and revise programs, policies and procedures as required due to systematic change.
- Support special projects as needed.
- Configure and Optimize workforce management systems.
- Find Areas where improvement and enhancements are necessary on an ongoing basis

**Additional Information**:
Location: Cape Town

Salary band:FM

**Job Advert Closing Date**: All job adverts close five days after date posted

**Engen’s approved Employment Equity plans and targets will be considered as part of the recruitment process.**

**Important Information**:

- The appointment will be made in line with Engen's Employment Equity Strategy.
- Engen reserves the right not to make an appointment.

**Job Segment**:HR, Business Manager, Human Resources, Management



  • Cape Town, South Africa ABC Worldwide Full time

    Job Description: Assist the workforce manager in overseeing the daily operations of the workforce team Monitor and analyze workforce metrics to ensure optimal staffing levels Train and mentor workforce analysts to improve team performance Collaborate with other departments to optimize workforce planning and scheduling and Real...


  • Cape Town, South Africa ABC Worldwide Full time

    Job Description: The Workforce Planning Manager will be responsible for overseeing and managing all aspects of workforce planning, including forecasting, scheduling, and real-time monitoring to ensure optimal staffing levels and efficiency. Job Responsibilities: Develop and implement workforce planning strategies to meet...

  • Workforce Manager

    7 days ago


    Cape Town, South Africa Mukuru Africa Full time

    Here's a chance to dive into the action as a Workforce Manager in our top-notch **Contact Centre in Cape Town!** As the Workforce Manager, you'll be the maestro behind the scenes, orchestrating productivity for our amazing customer support team. Your mission? Assess, analyze, and report on employee productivity at individual, inter-departmental, and...

  • Workforce Champion

    5 days ago


    Cape Town, South Africa amplify5 Full time

    amplify5 is growing again which means great opportunities are being created to grow our team and be a part of our exciting future. Our support functions continue to grow and we need an experienced, Positive and Motivated, Meticulous Workforce Planner to bring the action as our Workforce Champion! **WHAT WILL YOU BE DOING?** - Build schedules aligned to...

  • Workforce Manager

    4 weeks ago


    Cape Town, South Africa Isilumko Staffing Full time

    Our client in the BPO sector is urgently looking for Workforce Manager:  RequirementsCandidate must possess at least a Bachelor’s/College Degree4 years minimum experience in Workforce ManagementDialer experience for outbound campaigns a mustExcellent skills in forecasting, scheduling and real-time time management a mustStrong organizational skills to...


  • Cape Town, South Africa TFG Human Resources Full time

    Position Description:An opportunity has become available within TFG Human Resources for a Workforce Management Analyst.Key responsibility in this role is the development of business staffing/scheduling plans, models and forecasting for the retail (stores) operations environment. Key performance areas will be: Provide scheduling and forecasting solution...


  • Cape Town, South Africa Surgo HR & Training Full time

    Surgo (PTY) Ltd. has partnered with a global analytics and digital solutions company serving industries including insurance, healthcare, banking and financial services, media, retail, and others. They aim to bridge the gap between digital expectations and real outcomes for international companies with Digital Intelligence. Our client is recruiting for a...

  • Workforce Analyst

    3 weeks ago


    Cape Town, South Africa Dash BPO Full time

    Duties and Responsibilities of the Work Force Analyst (RTA) As a Real-Time Analyst/ Workforce Analyst, you will work closely with Operations, monitor the incoming volume in the queues, report on daily attendance, notify any deviations in real-time and ensure the compliance of the service levels goals to deliver consistent performance. Floor management -...


  • Cape Town, South Africa Ten Group Full time

    **Overview** As Workforce Planner Junior, you will be part of a global team that will play an integral role in ensuring the reliability and consistency of our 24-7 service through appropriate staffing and planning over short-term time periods. Supporting a large global operation with constantly changing volume, location and language needs, you will use...

  • Group Manager

    4 weeks ago


    Cape Town, South Africa WNS Global Services Full time

    Job DescriptionThe purpose of this position is to assume responsibility for the forecasting, planning and resourcing function within our campaigns, as well as the management of a team of Planners, Schedulers and Real Time Administrators (RTA). The purpose of this role is to optimize the manner in which our workforce is utilized in order to drive efficiency...

  • Group Manager

    4 weeks ago


    Cape Town, South Africa WNS Global Services Full time

    Job DescriptionThe purpose of this position is to assume responsibility for the forecasting, planning and resourcing function within our campaigns, as well as the management of a team of Planners, Schedulers and Real Time Administrators (RTA).  The purpose of this role is to optimize the manner in which our workforce is utilized in order to drive efficiency...


  • Cape Town, South Africa Jai Search Consultancy Full time

    **Job purpose**: Responsible for the entire planning cycle and the management of a team of Schedulers, Real Time Administrators (RTA) and the overall contractual delivery related to the Workforce Management team. **Key Performance areas**: People Management - Coaches the team to ensure quality of delivery meets the appropriate standard - Measures and...

  • Barista Trainer

    4 weeks ago


    Cape Town, South Africa Eminent Workforce Full time

    **Position requirements**: - Hold to the organization’s statement of faith and be an active member of an evangelical church. - Experience as a Barista Trainer with a proven Barista record that is reflected in qualifications and achievements attained within the industry. - At least three (3) years’ experience in a Barista training environment in addition...

  • Real Time Analyst

    4 weeks ago


    Cape Town, South Africa Teleperformance South Africa Full time

    **Role Purpose** To lead a team of real time analysts to proactively managing the contacts and queues “on the day” to ensure service levels and business targets are met. This means taking the resource plan and forecasts and monitoring volumes throughout the day, acting if thresholds are transgressed and enabling service recovery plans if required. You...


  • Cape Town, South Africa CME Recruitment Full time

    **A High End retailer is looking for a Retail PA and Administrator to join their team.** **Requirements**: Matric National Diploma in Retail Management 5 Years experience in a store environment - Store process and other process improvement and implementation Retail Project Management Dealing with IR matters Workforce scheduling Health and Safety at...


  • Cape Town, South Africa ALOS Innovative Workforce Solution Full time

    VACANCY: Sales RepresentativeAREA: CapetownREMUNERATION: Basic + commission + cell phone + laptop + company car + fleet card. DUTIES & RESPONSIBILITIES:Establish and maintain strong customer relationships with existing and new customers.Support company representatives, internal sales and projects in preparing quotes and information for customers.Achieve...

  • Retail Administrator

    4 weeks ago


    Cape Town, South Africa CME Recruitment Full time

    A large retail company is looking for a qualified Retail Administrator to support their offices in Cape Town **Requirements**: Matric National Diploma in Retail Management 5 Years experience in a store environment - Store process and other process improvement and implementation Retail Project Management Dealing with IR matters Workforce...

  • RTA - Analyst

    4 weeks ago


    Cape Town, South Africa Telebest Full time

    ResponsibilitiesCreation & management of schedules for different projects to ensure that we have the right resources at the right times for optimal delivery of customer experienceReal-time monitoring & reporting of Schedule deviations like breaks, absenteeism, late login, early logout and other schedule non-adherenceCoordinate with outsourced sites on SL...


  • Cape Town, South Africa BABYLONSTOREN PTY LTD Full time

    Babylonstoren has an exciting opportunity for someone who is passionate about maintenance, planning and organising to become part of the Babylonstoren team. **Requirements**: - Bachelor’s degree or BTech diploma in facility management or similar field, or similar work experience - Grade 12 certificate - Minimum 2 years’ experience in maintenance -...

  • Senior Technician

    4 weeks ago


    Cape Town, South Africa Tsebo Group Full time

    **About Us**: As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design,...