Secretary: Patent Mechanical
5 months ago
**Job Advert Summary**:
We’re looking for an organized, detail-oriented, reliable, proactive, and experienced legal secretary to play an important role in our Patent Mechanical team. This position involves delegated substantive administrative and legal work. Organization and prioritization are key.
**Minimum Requirements**:
- Proficiency in MSWord
- Proficiency in Inprotech/Inproweb
- Proficiency in Pdf Nuance
- Sense of urgency to meet deadlines
- Team player and multi-tasking
- Attention to detail; time efficient and analytical
- Must be proactive and take initiative
- The ability to work independently
- CIPC online, WIPO online
- PDF Patent Journal
**Duties and Responsibilities**:
- General secretarial duties
- Checking daily reminders
- Checking monthly grant cases
- Checking that vetting and amendment cases are queued for action
- Pre-vetting preparation
- Preparing vetting reports
- Preparing pre-allowance reminders
- Preparing reports to local clients on allowances
- Preparing reports, invoices and credit notes
- Preparing draft correspondence and acknowledgements to clients
- Maintaining and updating precedents
- Preparing client reminder correspondence
- Assisting with formal changes
- Uploading documents to client portals
- Preparing cost schedules for local clients
- Updating IDS reports
- Preparing and updating schedules
- Adhering to standing instructions
- Updating Inproweb and DMS
- Keeping a strict record of diary
- Recording lodgings on the lodgement book and updating on Inproweb
- Downloading documents from WIPO
- Assisting with other departmental related projects
- Assisting with allowances (P4, P12 and P13)
- Assist with queries on P12s
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