Grant Officer

4 months ago

Johannesburg, South Africa AJ Personnel Full time

**Main purpose of the job**:

- The purpose of this position is to effectively lead the financial administrative function of grant management of projects

**Location**:

- **AIRU at NICD, Sandringham, Johannesburg**

**Key performance areas**:

- Track stock levels
- Assist with receiving and packing stock on delivery
- Inform staff of stock delivery and collection of stock
- Liaise with staff and suppliers at all levels
- Ensure the storage areas are clean and organized daily
- Managing stock counts
- Checking stock levels, and ensuring stock orders are actioned and replenishment is done timeously to avoid stock shortage in the lab
- Ordering, storing, tracking, and controlling inventory
- Devise and maintain relevant tracking systems for stock control
- Track that the WHC Accountant has loaded all new budgets/projects approved on the Sage X3
- Request project setups on the WHC procure-to-pay and WHC EPMV systems
- Ensure that relevant bank account forms for new accounts/amendments are submitted to WHC and track that account gets opened
- Provide timeous advice on allocations and accruals of expenses
- Update AIRU budget trackers as per contracts and with all purchases to monitor available budget
- All contract approval forms are completed and submitted to WHC contracts and legal department to action agreements/contracts signatures and ensure final submission to donors/suppliers
- Load requisitions and payments on P2P and EPMV systems and follow up approval by parties daily
- Maintain Creditor accounts on a “Current” status by ensuring that all payments are made before the necessary cut-off dates
- Cost recoveries from relevant Studies/Donors/Syndicates monthly
- Ensure the transfer of funds from the WHC deposit account to the AIRU site bank accounts
- Obtain quotations from suppliers according to relevant policies and procedures
- Ensure donor/WHC compliance on all payments before processing for payment
- Assist in resolving compliance queries timeously
- Assist with addressing queries with suppliers and WHC Head Office
- Maintain and update all relevant spreadsheets, records, and files to ensure data integrity
- Assist in addressing audit compliance issues when required
- Procurement of internal control systems
- Ensure all grants and contracts are registered on the database and kept up to date
- Review and implement internal finance and operational controls
- Adhere to donor rules & regulations as per contracts
- Ensure expenditures are accurate and allocated to the correct account
- Petty cash management - reconciling and issuing all cash refunds for expenses while adhering to donor and WHC policies
- Ensure WHC Head Office draft subcontracts timeously and in line with WHC/donor
- Reporting timelines are stated in subcontractors' contracts before AIRU deadlines with donors
- Manage disbursements to subcontractors
- Build and maintain authentic relationships with all staff and stakeholders by ensuring that all interactions are professional
- Effectively manage work processes to maintain high levels of productivity
- Actively and consistently maintain high standards of professionalism in all aspects of personal presentation and delivery
- Follow through to ensure that productivity standards are consistently and accurately maintained
- Provide appropriate resolution for tasks or deadlines not met
- Maintain a positive attitude
- Respond openly to feedback
- Take ownership of driving your career development

**Required minimum education and training**:

- **Grade 12 with Accounting**:

- **Relevant Finance Degree, Diploma, or Certificate will be an advantage**

**Required minimum work experience**:

- **At least 2 years of Financial Administration experience in a donor-funded environment**

**Desirable additional education, work experience, and personal abilities**:

- Experience working in a donor-funded organization or NGO
- Exceptional organizational and administrative skills are required together with working knowledge of Microsoft Office, especially Excel
- Must have basic legal knowledge about contracts
- A proactive, self-motivated person, able to work independently and work as part of a multidisciplinary team
- Strong administrative skills with meticulous attention to detail
- Accurate record-keeping and filing
- Ability to prioritize own workload and work to tight time scales

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
- Note AJ Personnel is fully POPI compliant.
- Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

**Please note**:

- **AJ PERSONNEL is only responsible for the advertising of the advert

  • Grants Administrator

    3 weeks ago

    Johannesburg, South Africa HR Genie Full time

    Our client is seeking a Grants Administrator to join their team.Responsibilities:Enhance the organization's grant-making processes.Ensuring the efficient allocation of resources.Maintaining compliance with legal and financial requirements.Comprehensive reporting on grant-making activities.Collaborate closely with the team.Coordinating with potential...

  • Grants Administrator

    3 weeks ago

    Johannesburg, South Africa Recruitment Matters Full time

    Our client is seeking a Grants Administrator to join their team.Responsibilities:Enhance the organization's grant-making processes.Ensuring the efficient allocation of resources.Maintaining compliance with legal and financial requirements.Comprehensive reporting on grant-making activities.Collaborate closely with the team.Coordinating with potential...

  • Grants Administrator

    3 weeks ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Our client is seeking a Grants Administrator to join their team.Responsibilities:Enhance the organization's grant-making processes.Ensuring the efficient allocation of resources.Maintaining compliance with legal and financial requirements.Comprehensive reporting on grant-making activities.Collaborate closely with the team.Coordinating with potential...

  • Sub Delegation and Grants Officer

    1 month ago

    Johannesburg, South Africa AUDA-NEPAD Full time

    The AUDA-NEPAD invites applicants who are citizens of African Union Member States for the following position**:Sub Delegation and Grants Officer.** Under the supervision of the Senior Procurement Officer - Projects, the Sub Delegation and Grants Officer, will procure goods, services, and works for the Programme Management Unit and other AUDA-NEPAD...

  • Grants Management Specialist

    3 weeks ago

    Johannesburg, Gauteng, South Africa Recruitment Matters Full time

    Job SummaryWe are seeking a highly skilled Grants Administrator to join our team at Recruitment Matters. As a Grants Administrator, you will play a critical role in enhancing our organization's grant-making processes, ensuring efficient allocation of resources, and maintaining compliance with legal and financial requirements.Key ResponsibilitiesGrant...

  • Grants Management Specialist

    2 weeks ago

    Johannesburg, Gauteng, South Africa HR Genie Full time

    {"title": "Grants Administrator", "description": "Key ResponsibilitiesAs a Grants Administrator at HR Genie, you will be responsible for enhancing the organization\u2019s grant-making processes, ensuring efficient allocation of resources, and maintaining compliance with legal and financial requirements.Key responsibilities include:Developing and implementing...

  • Grant Management Specialist

    3 weeks ago

    Johannesburg, Gauteng, South Africa HR Genie Full time

    Job SummaryAt HR Genie, we are seeking a highly skilled and experienced Grants Administrator to join our team. As a Grants Administrator, you will play a critical role in enhancing our organization's grant-making processes, ensuring efficient allocation of resources, and maintaining compliance with legal and financial requirements.Key ResponsibilitiesGrant...

  • Finance Assistant Grants

    1 month ago

    Johannesburg, South Africa AUDA-NEPAD Full time

    The African Union Development Agency invites applicants who are citizens of African Union Member States for the post of **Finance Assistant Grants.** Under the supervision of the Senior Finance Officer - Grants & Budget the Finance Assistant, Grants role is to provide financial management services in managing the grants and contribute to the smooth running...

  • Grant Writer

    3 weeks ago

    Johannesburg, South Africa AJ Personnel Full time

    Main purpose of the job:To assist with writing persuasive proposals and managing the grant application process from start to finishLocation:Parktown, JohannesburgKey performance areas:Ensure proposals are well-organized, coherent, and address all required components and variables in the context of the studyCollaborate with program managers and subject matter...

  • Grant Writer

    3 weeks ago

    Johannesburg, South Africa AJ Personnel Full time

    Main purpose of the job:To assist with writing persuasive proposals and managing the grant application process from start to finishLocation:Parktown, JohannesburgKey performance areas:Ensure proposals are well-organized, coherent, and address all required components and variables in the context of the studyCollaborate with program managers and subject matter...

  • Intern (Grant Accountant – 12 Months Contract)

    1 month ago

    Johannesburg, South Africa AJ Personnel Full time

    Main purpose of the job:To assist with the administration of financial and grant management of grant funded projectsLocation:31 Princess of Wales Terrace, Parktown - JohannesburgKey performance areas:Ensure adherence to the financial policies and proceduresAssist Syndicate/Division with preparing/revision of budgets as and when required or requestedEnsure...

  • Intern (Grant Accountant – 12 Months Contract)

    1 month ago

    Johannesburg, South Africa AJ Personnel Full time

    Main purpose of the job:To assist with the administration of financial and grant management of grant funded projectsLocation:31 Princess of Wales Terrace, Parktown - JohannesburgKey performance areas:Ensure adherence to the financial policies and proceduresAssist Syndicate/Division with preparing/revision of budgets as and when required or requestedEnsure...

  • Procurement Officer

    1 month ago

    Johannesburg, South Africa AUDA-NEPAD Full time

    The AUDA-NEPAD invites applicants who are citizens of African Union Member States for the following position**:Procurement Officer.** Under the supervision of the Senior Procurement Officer - Projects, the Procurement Officer will oversee the procurement and grants aspects of the AUDA-NEPAD A2DSRH projects, ensuring compliance with relevant policies and...

  • Program Officer, Southern Africa

    4 months ago

    Johannesburg, South Africa Ford Foundation Full time

    Instructions for Internal Applicants: Instructions for Applicants: - 1. If you are just joining our general Talent Pool, click on Get Started in the Introduce Yourself section and please disregard the instructions for applicants below._ BACKGROUND Addressing inequality is a key focus of the Ford Foundation globally. Unequal access to, and engagement with,...

  • Fundraising and Stakeholder Engagement Officer

    16 hours ago

    Johannesburg, Gauteng, South Africa FRIMO RECRUITMENT AGENCY Full time

    Fundraising and Stakeholder Engagement OfficerFRIMO RECRUITMENT AGENCY is seeking a highly skilled Fundraising and Stakeholder Engagement Officer to join our team. As a key member of our organization, you will be responsible for developing and implementing effective fundraising strategies to secure donations and grants from various sources.Key...

  • Fundraising and Stakeholder Engagement Officer

    2 weeks ago

    Johannesburg, Gauteng, South Africa FRIMO RECRUITMENT AGENCY Full time

    Fundraising and Stakeholder Engagement OfficerFRIMO RECRUITMENT AGENCY is seeking a highly skilled Fundraising and Stakeholder Engagement Officer to join our team. As a key member of our organization, you will be responsible for developing and implementing effective fundraising strategies to secure donations and grants from various sources.Key...

  • Finance Officer

    1 month ago

    Johannesburg, South Africa AUDA-NEPAD Full time

    The AUDA-NEPAD invites applicants who are citizens of African Union Member States for the following position**:Finance Officer - A2DSRH Programme.** Under the supervision of the Senior Finance Officer - Grants & Budget, the Finance Officer will provide expert support to the A2DSRH programme through grants and budget management, project audit, financial...

  • Program Manager

    3 months ago

    Johannesburg, South Africa Action Appointments Full time

    The Ford Foundation is a New York headquartered, globally - oriented private philanthropic foundation. We believe in the inherent dignity of all people. In addressing the reality of inequality, we are guided by a vision of social justice—a world in which all individuals, communities, and peoples work toward the protection and full expression of their human...

  • Fundraising Officer

    4 months ago

    Johannesburg, South Africa Futurelect Full time

    **Summary** Futurelect is seeking an experienced, dynamic and highly driven Fundraising Officer to join our growing team. The Fundraising Officer will use their expert communication skills and initiative to identify fundraising opportunities, develop and maintain relationships with current and potential donors, and manage Futurelect’s fundraising...

  • Finance Officer

    1 month ago

    Johannesburg, South Africa AUDA-NEPAD Full time

    The AUDA-NEPAD invites applicants who are citizens of African Union Member States for the post of **Finance Officer - A2DSRH Programme.** Under the supervision of the Senior Principle Policy Officer, the Finance Officer will provide expert support to the A2DSRH programme through grants and budget management, project audit, financial reporting, processing of...