Executive Personal Assistant

6 days ago


Midrand, South Africa Vodafone Full time

**Role Purpose**:
Provide secretarial and administrative support to Group Chief Information Officer and Managing Executive’s in the Division. Assist in creating a high performing team by supporting the wider teams and ensuring team communication, activities and celebrations.

**Your responsibilities will include**:
General office management
Maintain a comprehensive filing system
Minute taking, noting of actions and distribution of meeting minutes
Manage the diary and assist with scheduling meetings, streamlining of calendar, as well optimal running of CIO’s day to day activities
Support the team with EVO administration, ensuring that purchase orders are raised timeously, purchases are within budget and suppliers are paid on time
Ensure that all travel arrangements are timeously made for the CIO as well as the Executive Heads of Divisions
Co-ordinate workshop and event management
Track all delegated tasks and work in progress emanating from the Group CIO Office and report on work in progress
Provide support on additional requirements which may emanate from Group CIO’s office
Compose and type responses to office correspondence and inquiries for the Group CIO’s signature.
Liaise with clients, suppliers, service providers and VIP guests.
Organisational and administrational support including Office maintenance:
Matric (essential)
Secretarial certificate/diploma (essential)
Excellent administration skills (essential)
Excellent organisational skills (essential)
Ability to pay attention to detail (critical)
Interpersonal skills (critical)
Oral and written communications skills (essential)
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Positive attitude (essential)

Knowledge
Microsoft Office - Word, Outlook, Excel, PowerPoint, Project, Internet (essential)
IT/Telecommunications environment (advantageous)
Office management (essential)
Financial administration (beneficial)

Experience
Minimum of 3-5 years secretarial experience at executive level (essential)

The base location for this role is Midrand, Vodacom Campus
The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organizational culture that recognizes, appreciates and values diversity & inclusion.



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