Receptionist / Administrator

2 weeks ago

Pretoria, South Africa Marvel Placement Consultants Full time

**Receptionist / Administrator**

**Minimum Requirements**:

- Beneficial: Relevant tertiary qualification in Office Administration.
- Essential: Valid Drivers Liscence and Own Vehicle.
- Proven experience as a receptionist, administrative assistant, or similar role.
- Proficient in MS Office suite (Word, Excel, Outlook) and office equipment (printers, scanners, etc.).
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in data entry and record-keeping.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Prior experience in a similar industry (Recruitment, Organisational Development, Medico-Legal) is desirable but not mandatory.

**Roles and Responsibilities**:

- Greet and welcome guests in a professional and courteous manner.
- Answer, screen, and forward incoming phone calls while providing accurate information.
- Manage the reception area, ensuring cleanliness and tidiness at all times.
- Handle incoming and outgoing mail and packages.
- Perform general clerical duties such as photocopying, scanning, faxing, and filing.
- Assist with data entry, document preparation, and typing of CVs and other materials as needed.
- Manage office supplies and equipment, and place orders as necessary.
- Schedule and confirm appointments, meetings, and interviews.
- Coordinate travel arrangements and accommodations for staff as required.
- Assist with the preparation of birthdays and coordinate office activities to foster a positive work environment.
- Run errands for the company, such as picking up/delivering documents, supplies, or other items as needed.

**Closing Date**:
Submissions for this vacancy will close on the 9 April 2024, however, you will still have the opportunity to submit your CV for this position till 2 May 2024.

**Please Note**:
**PoPI Act**:
Please note that Marvel Placement Consultants adhere to the POPI Act (Act No. 4 of 2013: Protection of Personal Information Act, 2013). Section 9 of PoPI states that “Personal Information may only be processed if, given the purpose for which it is processed, it is adequate, relevant and not excessive”.
- For more information please contact:
**Consultant BvJ

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