Finance Operations

10 hours ago


Johannesburg, South Africa Hogarth Worldwide Full time

Hogarth Worldwide is the world's leading creative content production company. Born to make the best work brilliantly, we combine craft, insight and technology to bring creative work to life for many of the world's most famous brands.

**A Hybrid working model**

Once offices are fully open we will be moving to a hybrid working model, which will allow our employees to split their time between the office and other locations, something we hope will provide everyone much more flexibility to their working week. The expectation is that working life at Hogarth will involve working from the office for about 50% of the time for most people. Please speak to the Talent Acquisition team to find out more information.

**The role**: This role encompasses taking full responsibility for all activities conducted through the Company's production/operations tool (Chase); Controlling the Supplier and Payments Cycle; Controlling the Billing and Collections cycle; and includes providing support to the operations team and finance team where required.

**Location**: Hogarth SA Johannesburg offices (Bryanston)

**Duties**:
Chase & Operations Workflows
- Support teams with all queries on Chase
- Verify client PO's and approve Cost Estimate Sheets
- Verify supplier PO's in line with agreed CE's
- Review, prepare and process supplier invoices on Chase for submission to ERP (Nav)
- Review and capture petty cash (ewallet) submissions from producers
- Review and finalise billing procedures within Chase and in line with group policies and procedures.
- Provide first line support for all Chase users
- Provide training for all new users
- Update system where required
- Attend weekly WIP statuses with producers with the aim of ensuring all pending items are cleared
- Ensure all operation activities are conducted in line with group policies and procedures

Creditors & Payments
- Creating supplier accounts in line with internal procedures, loading of beneficiaries and capturing of key supplier information
- Review and capture of invoices ensuring that all appropriate approvals have been provided
- Reconciling creditors
- Prepare all payments (local and foreign) through ERP system to online banking and submit to authorizers for releasing
- Attending to all queries
- Maintain electronic filing

Billing, Debtors & Collections
- Raise invoices on instruction through Chase and ensure billing cycle is completed in ERP
- Ensure appropriate controls have been met prior to issuing of invoices (e.g. Approved client PO)
- Follow up on collections from clients and process receipts in ERP
- Attending to all billing and/or debtor queries
- Update and reconcile cash books to bank statements
- Intercompany billing reporting on group reporting platform (SAP)
- Maintain electronic filing
- Support FM with cashflow planning

**Desired Skillset**:

- Accurate, organised and has great attention to detail
- Approachable and communicates well with internal and external stakeholders
- Able to grasp new concepts quickly and works well with mínimal supervision
- Knowledge of key systems (Chase, Nav) or advertising industry would be an advantage
- Able to work remotely if required (covid-19 protocols)

**#LI-AP3**:
**Diversity and Inclusion**:
**Hogarth is committed to diversity and inclusion, through our ideas, our people, how we behave and conduct ourselves. Creating a truly inclusive culture at all levels of the organisation that encourages different points of view, making Hogarth not only a better company and place to work but an environment where everyone experiences connection, opportunity and a sense of belonging.**:
**Data**:



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