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Accounts Payable Administrator

1 month ago

Southern Suburbs, South Africa Homechoice Full time

homechoice is a leading South African homeware retailer. For almost 40 years we’ve helped our customers create beautiful homes they love with an innovative range of quality products they can afford.

What you will love doing in this role

Local Vendor Invoice/ Credit Note Processing
- Receive Invoices, Credit Notes and GRN’s for processing from the Warehouse
- Check that invoices are VAT compliant where appropriate
- Match invoices to receipted PO and capture in ERP
- Follow-up on long-outstanding open purchase orders
- Follow-up on long-outstanding open purchase order accruals

Foreign Vendor Invoice/ Credit Note Processing
- Receive authorized invoices, GRN’s and bill of lading for processing from the Warehouse
- Receive landed costs documentation from Clearing Agents
- Match invoices to receipted PO’s
- Match processed invoices to payments (Settlement)
- Follow-up on long-outstanding open purchase orders
- Follow-up on long-outstanding open purchase order accruals

Vendor Payments
- Perform weekly and monthly Vendor payments.

Vendor Reconciliations
- Perform Vendor reconciliations from Vendor Statement to AP Sub Ledger.
- Timely resolution of queries arising from the Vendor reconciliations

Stock Receipts PO Accrual Reconciliations
- Perform monthly Stock Receipts PO Accrual reconciliations
- Timely resolution of queries arising from the Stock Receipts PO Accrual reconciliation

Stock Vendor Take On
- Verify Vendor details for all Stock Vendor Onboarding
- Load Vendor on AX, once approved
- Load Vendor banking details on FNB CAMS

Teamwork
- Review and post invoices processed by Accounts Payable Team
- Backfill for Accounts Payable Team
- Assist with any adhoc processing of invoices as required by department
- Assist with any other adhoc tasks as instructed by line management

What you’ll need to do this role
- Matric with strong results in accounting and mathematics.
- Previous experience in similar role preferable with Accounting
- Previous experience in Vendor Reconciliations
- MS Office and Excel (intermediate)

Behaviors we love
- Wow my customer
- Walk in my customers’ shoes
- Deliver on my promises
- Deliver insight-led solutions my customers need
- Treat the business as?my own
- Take accountability
- Be curious, creative & explore opportunities
- Do it right & at the right time
- Play as a team
- Be helpful
- Be inclusive
- Find the fun