Creditors Clerk
6 months ago
**Job Advert Summary**:
**Minimum Requirements**:
- Grade 12
- Minimum of 2 years' experience as a Creditors Clerk (Motor Industry experience advantageous)
- Computer literate: Proficient in MS Office suite, particularly Excel.
- Proficient in using systems, particularly Evolve.
- Ability to work independently and meet deadlines.
**Duties and Responsibilities**:
- Accept Responsibility for Creditors' Payments and Processing:
- Verify and process all creditor invoices according to company policies and procedures.
- Efficiently process and manage payments to creditors, ensuring accuracy and timeliness.
- Maintain a record of all payment transactions for auditing purposes.
- Administer, Report, and Manage Risk on Creditors Accounts:
- Maintain an up-to-date and accurate list of suppliers.
- Generate and deliver necessary reports and communications to both suppliers and management.
- Optimise payment terms through negotiations.
- Manage petty cash controls for the dealership.
- Validate that all received invoices meet VAT requirements and are authorised within established parameters.
- Identify and report on potential risks associated with creditors' accounts.
- Implement risk management strategies to mitigate potential issues.
- Administer and Control Creditors Accounts:
- Verify Service Level Agreements with the applicant.
- Ensure that the process order is attached to the invoice.
- Confirm the accuracy of invoicing details.
- Verify the inclusion of the VAT number and ensure correct calculation.
- Generate age analysis and identify outstanding items at month-end.
- Prepare creditors reconciliation based on statements.
- Resolve reconciliation queries prior to the due date.
- Allocate expenses to the correct account.
- For settlement accounts, ensure relevant documents are attached and VAT compliant.
- Compile weekly and monthly expense schedules per user for petrol accounts.
- Ensure consistent adherence to dealership deadlines for payments and reconciliation of creditors accounts.
- Verify that there are no unallocated amounts indicated on the age analysis.
- Investigate and resolve all creditor queries.
- Procurement:
- Verify that all suppliers submit a BBBEE scorecard and review expiration dates.
- Provide monthly reports to the FM detailing procurement expenses per supplier and their respective BBBEE status.
- Aid in the annual BBBEE audit process.
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