Events Coordinator
7 months ago
Representation:_
- As an employee of Company, you are to represent the company on all fronts reflecting a Christian attitude and disposition
- Meeting attendance:_
- You will be expected to attend all staff meetings whereby an invitation has been extended. This does not refer to non-obligatory staff events
- Performance Review:_
- A bi-annual performance review will be conducted by management that will measure / mark your performance in accordance with the below stated responsibilities, expectations, and job requirements
- Objective Overview:_
- What:
- To make sure every function is done whole heartedly and with excellence
- The venue & garden is looking clean & intact
- The waiters are dressed well, clean, and polite
- The food comes out on time, is hot and is presented well
- How:
- By ensuring no defects - Offer an excellent product
- Timelines - Provide a service within a clear timeline
- Connection - Place value on every person
- Below are your specific Responsibilities:_
- Office Responsibilities:
- Unlocking the office
- Answering the phones
- Answering inquiries
- Xero and dealing with word & excel
- Filing, creating client folders
- Adding contacts on Xero
- Creating quotes, invoices & credit notes on Xero
- Sending reconciliation to clients
- Prepare procedure documents (which falls under basic computer skills and word documents)
- Conducting procedure meetings
- Filing testimonials*
- Keeping photo albums neat & tidy
- Scheduling viewings & meetings with clients
- Client Responsibilities:
- All dealings with clients (past, present & future)
- Meeting & greeting with clients
- Showing clients around the venue
- Know the function packages to explain to the clients
- Know detail about the venue such as the dos & don’ts of chapel, garden, venue, bar, food etc.
- Correspondence
- Stipulate client requirements
- Be calm & gracious however don’t get pushed over. Brides can be extremely stressed, and they sometimes need that peaceful pillar. There will be a lot of times for reassurance which is fine
- Function Responsibilities:
- Organising all functions (to booking, confirming, running, and completing)
- Procedures meeting held on Wednesday to inform manager of Orchid House. Details such as set up, drinks and food will be discussed
- Set up of function (tables, chairs, cutlery, crockery, draping & lighting)
- Check the set-up is correct. Do this first thing in the morning or the day before
- Check venue is neat & tidy. Always check throughout the week (repairs and maintenance) check on the day everything is neat & tidy, no dirt, dust, holes in linen, cutlery, crockery, glassware are clean Toilets are clean and kept clean throughout the wedding. Bridal salon is clean
- Check chapel
- Confirm all outside service providers
- Communicate requirements to kitchen (send menu the week before)
- Communicate requirements to Bar (on the Monday before the wedding) OR 5 days before
- Communicate requirements to waitrons service (Venue managers usually translate)
- Communicate requirements to all staff (make sure everyone knows what they are required to do)
- Make sure clients names are on the gate board
- You are not a wedding planner. You are a coordinator; your responsibilities are to make sure the times that the clients have given to you go to plan. The food comes out on time, the waiters are doing their job, the bar is being run accordingly, The Company set up is correct
- You are the leader. You are expected to lead everyone below you. To continue to check up on each staff member
- Core Competencies:
- Must be dressed well, neat, tidy, modest
- Must speak fluent English
- Must know how to answer the phone and converse with clients
- Must know how to use Gmail, google, word, excel
- Is expected to work on weekends (Saturday & Sunday)
- Must know how to print, make copies, scan
- Must know how to create quotes, invoices, credit notes etc.
- Must know how to troubleshoot
- Must be able to manage staff
- Must be able to deal with complaints/ conflict
- Core Values:
- The Company is a Christian company, to have Christian morals, values and beliefs
- To be integral, honest, respectful in all that you do
- Strive for excellence
- Diligently work hard
- Actively seek opportunities to improve each Event / Service
- Prepare in advance for all weddings & functions
- Able to multi-task and coordinate simultaneous projects
- Able to delegate responsibilities and tasks to different staff members
- Maintain strong relationships with Team members & staff
- Communicates well with all staff
- Creates an environment where people feel connected
-
Event Coordinator/planner
6 months ago
Durban, South Africa EF Holdings Full timeCorperaperate catering environment looking to employ a Chef/Event Coordinater. We pride ourselves in superior events and exceptional catering. Essential Functions and Responsibilities: Stay informed with industry standards and share new ideas with the team members. Schedule appropriate vendor/supplier meetings for the operational aspects of coordinating...
-
Marketing and Events Coordinator
6 months ago
Durban, South Africa Innovate Durban Full time**Purpose of the position**: The Purpose of the position is to promote Innovate Durban, its products, and services to attract and retain partners and beneficiaries in line with organisational objectives Outcomes of the position - what does the marketing and events coordinator need to accomplish? The marketing and events specialist will need to achieve the...
-
Event Coordinator
1 month ago
Durban, KwaZulu-Natal, South Africa BGA Recruitment Full time**About the Role**We are seeking an experienced Event Coordinator to join our team at BGA Recruitment in Ballito, a coastal town located north of Durban.Job Summary: The successful candidate will be responsible for ensuring timeous, efficient, and professional customer service in all events at the club. They will also be involved in administrative management...
-
Wedding & Events Coordinator
7 months ago
Durban, South Africa BGA Recruitment Full timePOSITION: BASED IN Ballito North of Durban Qualifications: Matric/Diploma in Events Management or equivalentResponsible for all events, marketing and assisting in the F&B department at the club. Directly manage the clubs event enquires from start to finish, activate social events at the club and implement a social media & marketing strategy. Plan and...
-
Marketing Director and Events Coordinator
6 months ago
Durban, South Africa RED LIGHTS Full timeAs the Marketing Director and Events Coordinator for the Red Lights Choir, you will play a pivotal role in shaping the choir's overall marketing strategy, brand identity, and successful execution of events. This dynamic position requires a strategic thinker with a keen eye for detail, excellent communication skills, and the ability to collaborate...
-
Strategic Event and Marketing Coordinator
1 month ago
Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full timeJob SummaryWe are seeking a highly skilled Strategic Event and Marketing Coordinator to join our team at Armstrong Appointments. This is a fantastic opportunity for an individual with a passion for events and marketing to showcase their skills and experience.
-
Events Coordinator
6 months ago
Durban, South Africa Talented Recruitment Full timeAn opportunity for a young, vibrant and energetic Events Coordinator to build and maintain a positive image for the company with universities. **Duties and requirements**: - Minimum 3 years experience in a related position - Own vehicle - Vibrant, bubbly individual - A deep understanding of the student market - Excellent written and verbal communication...
-
Senior Event Coordinator for Golf and Leisure
1 month ago
Durban, KwaZulu-Natal, South Africa BGA Recruitment Full timeOverview:BGA Recruitment is seeking a highly organized and motivated Senior Event Coordinator to join our team. This role will be responsible for coordinating all events, marketing activities, and assisting in the Food and Beverage department at a prestigious golf club.Responsibilities:We are looking for an individual with excellent administrative skills,...
-
Culinary Event Coordinator
4 weeks ago
Durban, KwaZulu-Natal, South Africa MPRTC Full timeJob SummaryThe Culinary Event Coordinator will be responsible for managing large functions and events, including menu development and function design. This role requires a tertiary education in Hospitality, at least 5 years of experience in a similar Project Manager role, and ideally a chef background with strong culinary flair.Key Responsibilities:Foster...
-
Durban, KwaZulu-Natal, South Africa Tryon Consultancy Full timeAt Tryon Consultancy, we are seeking a highly skilled Event Coordinator and Brand Experience Specialist to join our team in Durban.The ideal candidate will be responsible for producing events and brand experiences that exceed client expectations.Key Responsibilities:Develop and execute event proposalsManage event logistics, including supplier sourcing and...
-
Marketing and Events Coordinator Specialist
3 weeks ago
Durban, KwaZulu-Natal, South Africa Hollywoodbets Full timeJob Title: Marketing and Events CoordinatorCompany OverviewHollywoodbets is a dynamic and growing company that offers exciting opportunities for talented individuals to join our team.SalaryWe are offering a competitive salary of R250,000 per annum, plus benefits.Job DescriptionThe successful candidate will work closely with the Marketing Manager to support...
-
Marketing and Events Manager
3 weeks ago
Durban, KwaZulu-Natal, South Africa Armstrong Appointments Full timeRole OverviewThis is an exciting opportunity to join Armstrong Appointments as a Marketing and Events Manager. The successful candidate will be responsible for planning, coordinating, and executing marketing and event initiatives that promote the bank's services and enhance its public image.About the RoleThe ideal candidate will have a minimum of 5 years of...
-
Regional Events Coordinator
4 months ago
Durban, South Africa Barrows Full time**ROLE DESCRIPTION**: To ensure the effective implementation of the client's events, setting up, taking down, upkeep and control of event POS, ensuring timeous achievement of said events, as well as the effective compilation and distribution of required key information through your line manager to both client and TRADEREACH (PTY) LTD managers. You would be...
-
Events Co-ordinator
7 months ago
Durban, South Africa BGA Recruitment Full timePOSITION: BASED IN Ballito north of Durban Qualifications: Matric/Diploma in Events Management or equivalent Minimum / Previous experience:Strong admin and organization skills with a minimum 3 years’ experience in Eventing.Jonas, golf and club experience an advantageExcellent project and time management skillsDrivers licence with own transport Personal...
-
Event and Marketing Officer
4 months ago
Durban, South Africa Armstrong Appointments Full timeTo plan, coordinate, and execute marketing and event initiatives that promote the Banks services and enhance its public image, ensuring alignment with overall business objectives. MAIN FUNCTIONS OF THE JOB Event Planning and Execution:Develop and implement event strategies that align with the Banks marketing goals.Coordinate all aspects of event logistics,...
-
Wedding Coordinator Durban
7 months ago
Durban, South Africa HotelJobs.co.za Full timeWEDDING COORDINATOR - DURBAN - R18000 to R20000 Are you passionate about creating magical moments and turning dreams into reality? Do you thrive in a dynamic, fast-paced environment? If so, we have the perfect opportunity for you! We are currently recruiting for a WEDDING COORDINATOR for a 5* Hotel in Durban. Our client is a prestigious hotel renowned for...
-
Marketing Coordinator
6 months ago
Durban, South Africa Lead HR Consulting Full time**JOB PURPOSE** The Marketing Coordinator plays a vital role in planning, executing and managing marketing initiatives that enhance our brand presence, attract clients and contribute to the overall growth of the company. The incumbent is required to blend creative thinking with strategic marketing efforts in a dynamic industry. **DUTIES AND...
-
Marketing Coordinator
6 months ago
Durban, South Africa Classic Luxury Tiles and Bathrooms Full timeClassic Luxury Tiles and Bathroom, a distinguished name in the building industry, is expanding its internal marketing team and is actively seeking a dynamic and detail-oriented Marketing Coordinator. This individual will play a pivotal role in supporting the Marketing Director in executing comprehensive marketing strategies for the entire group. **Key...
-
Corporate Experience Coordinator
2 weeks ago
Durban, KwaZulu-Natal, South Africa Ignition Group Full timeJob Title : Corporate Experience Coordinator About the RoleWe are seeking an experienced Corporate Experience Coordinator to join our team at Ignition Group.Key ResponsibilitiesManage and fulfill all concierge requests uploaded on the intranet, including car license renewals, click & collect, laundry delivery and collection, and other ad-hoc tasks that make...
-
Sales Coordinator
6 months ago
Durban, South Africa Eduvos Full time**Job Advert Summary**: Eduvos is looking to hire the services of a Sales Coordinator based at our Umhlanga campus. **Meaning of Eduvos** The word Eduvos comes from the concept of your education. The “Edu” part of Eduvos talks about education and taking custodianship and responsibility. The “Vos” part of Eduvos talks about you, yourself, and your...