Office Support/ Executive Assistant

3 weeks ago


Pretoria, South Africa StaffCentral Consulting Full time

**Job Duties/Responsibilities will include**:
Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).

Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.

Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary.

Process Directors correspondence, ensuring that incoming correspondence is dealt with by the Director or behalf of the Director, or other staff as appropriate.

Maintain Directors office systems, including data management and filing.

Maintain records of Directors contacts.

Completing travel and expense reports for the Directors.

Screen calls, enquiries and requests, and deal with them when appropriate.

Assist Director in researching and following up with action on matters which fall within the Directors responsibility - chasing responses, triggering follow-up action.

Produce documents, briefing papers, advanced excel reports and advanced Powerpoint presentations for the Directors.

Organise meetings/conferences and ensure that Directors are well prepared. Preparing agendas, pre-meeting briefings, meeting papers and taking minutes.

Work as part of a PA pool supporting the GM’s PA with business-critical projects as and when necessary.

Occasional reception relief over unplanned periods if required, answering calls and meeting and greeting clients.

Any other duties as may reasonably be required by the Directors.

Grade 12 essential; a Tertiary Qualification in Business Administration and/or a PA Diploma preferred.

A minimum of 3 years proven work experience in an Executive PA position supporting several Directors.

Proven track record of managing high profile company events.

Able to multi-task, prioritize work & meet tight deadlines.

Possessing excellent communication skills; proficient in both written & spoken English.

Attention to detail, well-organized, courteous, conscientious, resourceful and proactive with sense of urgency in completing tasks.

Self-motivated with a high level of integrity.

Excellent interpersonal, communication, presentation, negotiation and reporting skills.

Flexible working attitude, team player and able to work under a minimum supervision.

A good deal of common sense, etiquette and an ability to think on one’s feet.

Advanced computer literacy (MS Office, Excel, PowerPoint).

Proven budget management skills an advantage.

Professional telephone manner, use of discretion and confidentiality



  • Pretoria, Gauteng, South Africa StaffCentral Consulting Full time

    Job Duties/Responsibilities will include:Provide a full range of personal and executive secretarial support to the Directors including general administration work (as well as MD if required).Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary.Manage Directors travel...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job briefWe are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Cre8Work Full time

    Job brief We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's Directors.Executive Assistant's responsibilities include managing calendars, making travel arrangements,. To be successful in this role, you should be well-organized, have great time management skills and be able to act without...


  • Pretoria, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: To perform a supporting role to the Executive by executing; organising and co-ordinating all personal assistant functions to optimise time management; thereby ensuring the Executives efficiency and effectiveness. Matric / Grade 12 / National Senior Certificate Diploma Completed Reports and Achieved...


  • Pretoria, South Africa RJPersonnel Full time

    3years - Full management of Directors electronic diaries, organising meetings, assessing priority of appointments and reallocation as necessary. - Manage Directors travel arrangements (including visas/accommodation) occasionally extending to teams if necessary. - Process Directors correspondence, ensuring that incoming correspondence is dealt with by the...

  • Office Assistant

    2 weeks ago


    Pretoria, South Africa Office of the Valuer General Full time

    **SALARY**: R292 097.19 per annum (Level 07) **CENTRE**: OFFICE OF THE VALUER-GENERAL (PRETORIA) **DUTIES**: **REQUIREMENTS**: Formal Qualifications: National Diploma in Office Administration/Public Administration/Public Management. 1 year experience in rendering secretarial and support services to senior management. Job Related Knowledge: Government...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Zutari Full time

    Share this job as a link in your status update to LinkedIn. Requisition # ADM-L5.1 Job title Executive Assistant Category Administration and Support Contract type Permanent (Employee) Full Time Description Zutari: Co-creating an engineered impact. We co-create engineering solutions that have a positive impact and improve people's lives. Zutari...


  • Pretoria, South Africa Foreign & Commonwealth Office Full time

    Job Description (Roles and Responsibilities) The Visit and Events Officer will work in collaboration with colleagues from across the UK-in-South Africa network to lead the planning and logistics for: - UKinSA events - High level visits from the UK to South Africa (including UK Government Ministers). Working closely alongside another Visits and Events...


  • Pretoria, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from you! **Main Purpose of the Job**: As the Executive Assistant, you will be the right hand to the CEO,...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa Wasteplan Full time

    Job SummaryTo provide an efficient and responsive administrative, organisational and logístical support function to the Executives, helping them to manage and prioritize their time. To ensure full administrative support, scheduling of diaries, minute taking, document construction and review and ensure that general Executive support is provided in all...

  • Executive Assistant

    2 weeks ago


    Pretoria, Gauteng, South Africa SABS Full time

    Job Advert Summary:About SABSThe South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the...


  • Pretoria, South Africa SABS Full time

    **Job Advert Summary**: **About SABS** The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the...


  • Pretoria, Gauteng, South Africa Fempower Personnel Full time

    Our client is on the lookout for a dynamic Executive Assistant to join their team in Rosslyn, Pretoria. If you thrive in a fast-paced environment and have a track record of providing top-notch administrative and executive support, we want to hear from youMain Purpose of the Job: As the Executive Assistant, you will be the right hand to the CEO, offering...


  • Pretoria, South Africa Mshindi Consulting Full time

    Executive Assistant to CFO ROLE OVERVIEW: To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage...


  • Pretoria, South Africa HSRC Recruitment Full time

    **Job Advert Summary**: The Office of the Group Executive: Shared Services (GE:SS) is responsible for providing a coordinated corporate support function to the HSRC for administrative transactional processes, including human resources servicing, information technology processes and support, and all facilities and occupational health and safety services and...


  • Pretoria, South Africa Fempower Personnel Full time

    **MAIN PURPOSE OF THE JOB** To provide professional secretarial and office support/administration services including diary management to the office of Chief Executive Officer (CEO) / Chief Financial Officer (CFO) / Managing Director (MD). Facilitate operational efficiency and assist the CEO / CFO / MD to achieve strategic objectives. To manage the...


  • Pretoria, South Africa Vivo Group Full time

    **Job Summary**: To provide professional and efficient administrative support to the Chief Executive Officer, secretariat support to the Executive and Management Committees, coordinate preparatory activities for Board meetings, oversee the administrative processes in the CEOs Office inclusive of budget administration, procurement, asset management and...

  • Personal Assistant

    2 months ago


    Pretoria, South Africa Kencorp Executive Search Full time

    **Responsibilities**: - Keeping track of the staff diaries, scheduling meetings, filling in relevant tracking documents - Acting as a first point of contact: dealing with correspondence and phone calls - Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive Booking and arranging travel, transport and...


  • Pretoria, Gauteng, South Africa Atriplea Recruitment & Temps Full time

    Sandton Permanent R 350k p/a, including benefits (neg) This position is responsible for all administrative support activities and effective coordination of the CEO's office. The key focus areas are; Personal assistant support to CEO Administration and office support to CEO (and at times the EXCO team)Qualification:Minimum: Grade 12 and a recognized...

  • Executive Assistant

    1 week ago


    Pretoria, South Africa SABS Full time

    **Job Advert Summary**: **About SABS** The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the...