In-house Travel Coordinator

2 weeks ago


Cape Town, South Africa Time Personnel Full time

Job Overview

**Expiration date**:
29 February 2024

**Location**:
Cape Town, Western Cape

**Job Title**:
In-house Travel Coordinator

**Education Level**:
High School / Matric

**Job Level**:
Intermediate

**Minimum Experience**:
1 - 3 Years

In-house Travel Coordinator - Cape Town.

Are you the go-to person for travel arrangements, within a busy organization? Our growing, exponentially busy client, is looking for an all-rounder who is happy to make all travel arrangements, including flights, visas, accommodations and restaurant bookings, when needed.

You need to have high energy, be calm under pressure, helpful and adaptable to manage all levels of staff and their travel requirements. Get to work within the most dynamic and exciting team and futuristic office space

**Salary**: negotiable dependent on experience.

**Requirements**:

- Matric, relevant qualification in travel and tourism advantageous
- Minimum of 2-3 years of experience as a travel agent or coordinator
- Strong knowledge of domestic and international travel destinations
- Experience in online travel booking platforms, reservation systems, and ticketing procedures
- Multitasking, prioritizing and manage time effectively
- Attention to detail to ensure accuracy in bookings, itineraries, and travel documents
- Problem-solving skills to address travel-related issues and conflicts promptly
- Fluency in multiple languages is a plus, depending on specific employee groups
- Visa appointments and paperwork experience to a certain extent
- Microsoft Office Suite i.e. word, excel, PowerPoint and Visio - intermediate to advanced level of proficiency
- Sage x3 experience essential
- Experience in handling complex travel arrangements, including group bookings, corporate travel, and international destinations
- Knowledge of current industry laws, regulations, and ethics pertaining to the travel industry

**Duties and Responsibilities**:

- Keeping track of travel and costs arrangements
- Correspondence with the travel agent, employees and Head of Teams
- Ensuring that travel request forms and approvals are maintained and filed
- Interacting with clients and employees to determine their travel requirements, preferences, and budget constraints
- Researching and providing appropriate travel options, itineraries, and packages to get the best SLA’s in place as well as the best prices
- Booking flights, accommodations, transportation, covid testing, vaccinations and other travel-related services on behalf of clients and employees
- Advising clients and all employees on travel regulations, visa requirements, and insurance options
- Driving all communications with regards to clients and all employees on travel & accommodation arrangements
- Handling various administrative tasks, including preparing and maintaining travel records, purchase orders, invoices, and booking confirmations
- Developing and maintaining relationships with travel suppliers, such as airlines, hotels and service providers
- Staying updated on industry trends, new travel destinations, and special offers to provide employees and the Office Manager with the most relevant and value-added advice
- Assisting employees with travel emergencies, changes, cancellations, and rebooking as required
- Supporting the full turnkey process of bid submissions and all the logistics entailed
- Supporting the Marketing & Communications team with travel and logistics for conferences and events



  • Cape Town, South Africa Art In Voyage Full time

    Travel Consultant - Art In Voyage Our company based in Cape Town is seeking to hire a Highly Meticulous Travel Consultant to join our team. The role of the travel consultant is to design and coordinate trips for our international guests while they are travelling with the company, with the aim of bringing alive the magic of travel through a well-organized...


  • Cape Town, South Africa Hopscotch Travel Full time

    **What we do**: Hopscotch Travel connects the youth, aged 18-25, with work and travel experiences around the world. **Who we are**: We’re a small, high performing team of hard workers, problem solvers and team players. We’re incredibly passionate about helping people carve out their own unique path. **The role**: We’re looking for a dynamic and...

  • Travel Coordinator

    Found in: Talent ZA 2A C2 - 2 weeks ago


    Cape Town, South Africa Wild Dreams Hospitality Full time

    Candidate Requirements:Must have Grade 12 and a Tertiary EducationMust have 2 years of experience in a similar role Experience using Excel and Project Management ToolsExperience in the Travel or Events Industry is beneficial but not a requirementResponsible for travel arrangements, itineraries, client service, and general administrationTravel Coordination...


  • Cape Town, South Africa 3 Bones Full time

    Guest House Manager / Administrator: Job Summary: Key Responsibilities: - Help develop and strategise the residency program with the Director, from beginning stages to its launch - Assist with the planning of the renovation and refurbishment of the guest house in advance of the launch - Manage day-to-day operations of the guest house, including artist...


  • Cape Town, South Africa Bootlegger Coffee Co. Full time

    As a back of house trainer, your role is pivotal in shaping the next generation of culinary professionals. You’ll be responsible for imparting knowledge, honing skills, and inspiring aspiring chefs. Here are the key aspects of this role: **Education and Training**: - Conduct training sessions for aspiring chefs in culinary workshops - Share expertise in...


  • Cape Town, South Africa HotelJobs.co.za Full time

    **Employer Description** A 5* Boutique Hotel/Country House located near Sedgefield in the Western Cape. This 5* Boutique Hotel seeks a well-experienced Receptionist/Front of House/Junior duty manager to oversee front of house/front office operations within the property. Welcoming Guests, Checking in and out of Guests, Receiving payments, Handling any...

  • House Manager

    4 days ago


    Cape Town, South Africa Watershed Consulting Full time

    Our Client is currently looking for a House Manager / PA in Cape Town. Managing the household’s schedules and calendar Event planning, organizing, and coordination Arranging appointments for personal and professional needs Scheduling home maintenance and repair work, and supervising the project Handling household bills and administrative...

  • House Manager

    4 days ago


    Cape Town, South Africa HotelJobs.co.za Full time

    An ultra-luxury 5 - Hotel & Villas seeks a professional House Manager to join their team. **Responsibilities**: - Ensuring that all guest needs and expectations are exceeded continuously and ensuring the efficient and safe running of all daily operations. - To provide a memorable hospitality experience for the guests. - Ensuring a sustainable luxury...


  • Cape Town, South Africa Staff Unlimited Recruitment Full time

    **Skills**: - Must be energetic, fun and enthusiastic! - Welcome walk-in customers to the bakery - Provide excellent service to retail customers and serve sit-down customers - Perform payment transactions - Take online, telephonic and delivery orders - Take responsibility for the till and cash up sheets - Place orders with suppliers - Ensure shop looks...

  • House Manager

    4 days ago


    Cape Town, South Africa HotelJobs.co.za Full time

    JD Specialized Recruitment_ are in search an exceptional **HOUSE MANAGER** for an ultra-luxury & highly exclusive Boutique property in Cape Town **Requirements**: - At least 4 years’ experience at a high-end luxury 5* property - Exclusive Game Lodge experience essential NB - Knowledge and interest in Food & Wine - Excellent guest relations skills and an...


  • Cape Town, South Africa Achieve Hospitality Full time

    **House Manager / Butler for a Private Estate in Noordhoek, South Africa** **Role: House Manager / Butler** **Location: Noordhoek, Cape Town, South Africa** **Days : Monday - Friday, 24/7 on call, when principals are in residence** **Accommodation: Separate cottage is provided with all utilities** **Start: ASAP** We are looking for a brilliant...


  • Cape Town, South Africa Travelopia Full time

    **We are excited to be searching for an ambitious and driven Travel Sales Consultant to join our Tailormade division at Travelopia!** As part of the Travelopia portfolio, our Tailormade brands **Citalia**, and **Sovereign**, build tailored trips with destinations to choose from around the world. The journey we care most about is the one that’s on our...

  • German-speaking Travel Claims Assistance Coordinator

    Found in: Talent ZA C2 - 3 weeks ago


    Cape Town, South Africa ABC Worldwide Full time

    Our client is the African Medical Assistant branch which is part of a global company providing support to various Northern and International European insurance companies. They handle insurance and assistance claims with high professional standard in an international office environment.Being a member of their team, you are responsible for assisting and...


  • Cape Town, South Africa WomHub Full time

    **Hub Coordinator** June 2023 - WomHub is hiring! We are looking for an organized Hub Coordinator to support the daily and strategic operations of our Hub/Office based in Cape Town. **About WomHub** WomHub is an eco-system builder specialising in building gender diversity in STEM (Science, Engineering, Technology, Mining and Manufacturing) value chains;....


  • Cape Town, South Africa Alliance Work &Travel Full time

    Do you have experience in social media and & Content creation? Then read on Your overall purpose as a social media executive & Content creator will be help the organisation's social media strategy in order to boost visibility and customer and client engagement. This typically involves managing our organisation's online presence by developing a strategy,...

  • House Manager

    3 days ago


    Cape Town, South Africa HotelJobs.co.za Full time

    Kendrick Recruitment is hiring a House Manager! At Kendrick Recruitment, we are seeking a dynamic House Manager who is passionate about delivering exceptional service and creating unforgettable experiences for our guests. If you have a keen eye for detail and thrive in a luxury hospitality environment, this is the perfect opportunity for...

  • Butler/House Manager

    Found in: Talent ZA 2A C2 - 3 weeks ago


    Cape Town, South Africa Performability Full time

    Purpose of the Position:Providing high quality and standard in delivery of tasks.Complete care for the employer's Villa and perform all tasks that correlate to ensuring the needs of the villa are adhered to and maintained accordingly.Responsibilities and Duties: Not Limited· Scheduling home maintenance and repair work· Supervising in-house projects·...


  • Cape Town, South Africa Allan Gray Orbis Foundation Full time

    **Purpose of Role**: The Events & Logistics Coordinator plays a pivotal role in ensuring the seamless planning and execution of successful events, while also being responsible for maintaining a well-functioning office environment. This multifaceted position involves coordinating event logistics, managing office supplies and facilities, as well as making...

  • Safari Travel Consultant | Fully Remote

    Found in: Talent ZA C2 - 1 week ago


    Cape Town, South Africa African Safari Group Full time

    The Travel Consultant will specialize in Greater Kruger and Madikwe, and will be responsible for designing and coordinating unforgettable safari experiences for our clients. Your expertise in these destinations will be pivotal in crafting personalized itineraries, providing expert advice and ensuring seamless travel arrangements. By leveraging your knowledge...

  • Product Co-ordinator

    2 weeks ago


    Cape Town, South Africa HotelJobs.co.za Full time

    **Responsibilities**: - Coordinate the development and implementation of new travel products, ensuring that all relevant information is accurate and up-to-date - Maintain accurate and up-to-date product information in the company's systems, including product descriptions, itineraries, and pricing - Collaborate with internal teams, including sales,...