Personal Assistant to Executive

2 weeks ago


East London, South Africa Abantu Staffing Solutions Full time

**Experience and Qualifications**:

- Relevant certificate or Diploma advantageous
- 3 - 5 years administration experience
- Proficiency in use of computer (Word, Excel, Outlook, Fueled and Pastel Evolution) and calculator

**Key Accountabilities**:

- Handle matters with confidentiality
- Effective online diary management for CEO & Executive team
- Arrange/schedule meetings and venues
- Arrange catering for meeting and events as required
- Accurate Minute taking and timeous distribution thereof (3 days)
- Screen and manage calls for CEO
- Compile and draft high-quality correspondence in a manner representative of the CEO/Directors
- Dictaphone typing of minutes and correspondence
- Timeous distribution and circulation of communication
- Accurate and timeous capturing of date for reports
- Co-ordination of functions and events within required timelines, budget and specifications
- Plan and organize travel arrangements for Management/Directors
- Handle incoming and outgoing mail for CEO
- Ensure correct and timeous filing and recordkeeping of all documentation for easy access, both hardcopy and electronic
- Implement work procedures as well as office systems and maintain these
- Oversee procurement orders for general and marketing needs to ensure that correct generation process followed
- Create orders on Pastel Evolution and ensure processed
- Responsible for ordering and managing kitchen/office stock and equipment
- Professional interaction with all parties
- Assist with marketing issues/events as specifically requested
- Running errands when required

**Competencies and Skills**:

- High level of professionalism
- Well-groomed
- Organised
- A clean credit history
- Reliable and trustworthy
- Time management skills and ability to work efficiently under pressure
- Problem solving skills
- Ensure productivity and meets deadlines
- Effective communication and interpersonal skills
- Accuracy
- Attention to detail
- Corporate values
- Customer Service Orientation
- Process Orientation



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