Personal Assistant

3 weeks ago

Newlands, South Africa Pedros Full time

**DUTIES AND RESPONSIBILITIES**:

- Provide support to the Group Procurement Manager in managing and executing purchasing operations
- Assist with the administration for the procurement of goods and services, maintaining accurate procurement records and ensuring that the procurement processes adhere to company policies and legal standards
- Perform administrative tasks such as scheduling meetings, taking minutes of meetings and managing correspondence related to procurement activities
- Data capturing for reporting
- Flexibility to adapt to changing priorities and manage tasks
- Assist in the preparation and processing of purchase orders and documents in accordance with company policies and procedures
- Monitor and track the status of orders, ensuring timely delivery of goods and services
- Communicate with suppliers to resolve issues related to pricing, delivery and quality of goods and services
- Support the procurement team with administrative work when negotiating contracts and terms with suppliers
- Help in capturing data to evaluate supplier performance and compliance
- Assist recording and building a database for the analysis of market trends and supplier performance to support strategic procurement decisions
- Ensure the procurement database and records are accurate and up to date
- Support the implementation of procurement strategies to optimize cost savings and efficiency
- Ability to maintain confidentiality

**REQUIREMENTS**:

- Degree in Business or Supply Chain Management (or any related field)
- Proven experience as a personal assistant, administrative assistant or in a similar role (ideally within procurement or the supply chain environment)
- Strong understanding of procurement processes and supply chain management principles
- Proficient in Microsoft Office and procurement software

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