Fund Co-ordinator

2 weeks ago

Sandton, South Africa Discovery Ltd. Full time

**Business Unit**:Discovery Health**Function**:Administration and Office Support**Date**:04-May-2023**Discovery - Health**
- Fund Co-Ordinator**About Discovery**
- Discovery’s core purpose is to make people healthier and to enhance and protect their lives. We seek out and invest in exceptional individuals who understand and support our core purpose, and whose own values align with those of Discovery. Our fast-paced and dynamic environment enables smart, self-driven people to be their best. As global thought leaders, Discovery is passionate about innovating in order to not only achieve financial success, but to ignite positive and meaningful change within our society.**About InHouse**
- Discovery InHouse is the Division which looks after the restricted membership medical schemes under Discovery Health administration. Specifically, we represent the link between the medical scheme Principal Officers (POs) and Boards of Trustees. This would broadly cover all aspects of Governance, Regulations and the broad spectrum of services which Discovery provides to each scheme. The InHouse Division is directly responsible for the implementation of new schemes, new business growth, fund management and financial administration elements of scheme administration.**Key Purpose**
- Support and administration for our Fund Managers. As Fund Coordinator you will be expected to fulfil the following duties relating to one to three Schemes assigned to you**Areas of responsibility may include but not limited to**:

- SECRETARIAL
- Setting up meeting dates for the various Scheme meetings.
- Setting up, confirming, and attending all formal Scheme meetings e.g. Audit, Board of Trustees, Operations Committee meeting etc.
- Attendance and confirmation of DH attendees for all Scheme formal Committee meetings, and ad-hoc meetings as requested by the Scheme and DH stakeholders.
- Collation of agendas, matters arising and meeting packs within SLA.
- Formal minute taking of all Scheme meetings (including the AGM), ad-hoc meetings, and the distribution of meeting minutes within SLA. Informal meeting notes to be distributed as per the Fund Managers guidance. Record keeping of all formal meeting minutes and meeting notes.
- QA of all meeting packs, reports, meeting minutes and meeting notes prior to distribution.
- Drafting and of tracking/benefit schedules for Scheme initiatives as requested by the Committee Chairman (Bankmed).
- Compilation of the Matters Arising Schedules, monitoring and following up on action items with relevant stakeholders timeously.
- Ensuring resolution of action items before specified due dates.
- Coordination of DH requested forums and workshops as requested by Management (Bankmed).
- Recording of Minutes of all formal Scheme meetings (typing).
- Quality checking of packs and Minutes before submission to the Fund Manager/PO for approval.
- Ensure resolution of action items before specified due dates or next meeting.
- Arranging signatures from relevant Chairpersons on finalised minutes.
- ADMINISTRATION
- Drafting and co-ordinating all Scheme communication (each scheme is unique, and responsibility will vary)
- Electronic and manual filing
- Collating of fund management documents for various internal and external audits (Bankmed).
- Liaison with the Council for Medical Schemes for Regulatory requirements relating to the AGM, update of Trustees and all other ad-hoc Scheme requests (Bankmed).
- Co-ordination and monitoring of Scheme mandates, policies and protocols, and maintenance of the register (Bankmed).
- Co-ordination and monitoring of contracts and Certificate of Adherences, and maintenance of the register.
- Distributing documents requested from Trustees and Principal Officer and to update e-filing.
- Resolve queries escalated to self
- Log and follow up more intricate queries
- Assist in resolving Finance requests and payments on behalf of the Scheme.
- Assisting with the submission of annual returns for the Scheme.
- Assisting with the audits and liaising with the Schemes auditors (Bankmed).
- Arranging signatures from PO on contracts.
- CLIENT LIAISON
- Monitoring electronic communication on behalf of the Fund Manager and escalating to relevant stakeholders where required.
- Resolution of escalated queries sent directly to the Fund Coordinator. Taking ownership, provide regular feedback and ensure accurate and quick resolution of escalations.
- Communicate appropriate information accurately to internal and external clients and stakeholders.
- Distribution of documentation requested from Trustees and the Scheme PO.
- Updating and distribution of the Council for Medical Schemes Circulars to the PO (Bankmed).
- Liaising with the Council of Medical Schemes and saving all communication from the CMS.
- COMMUNICATION/ MARKETING (Bankmed)
- Assist the Fund Manager in drafting and coordinating Scheme Regulatory communication as requested (Bankmed).
- Drafting, requesting, and monitoring Scheme and member communication,

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