Supervisor: Committee Administration

2 weeks ago

Pretoria, South Africa SABS Full time

**Job Advert Summary**:
**About SABS**

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS); promote quality in connection with commodities, products and services; and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in a dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy.

**Purpose Statement**

To supervise the effective and efficient planning, organizing, leading and controlling of Committee Administration support to Standards Writers, SABS committees and chairpersons of SABS committees.

**Minimum Requirements**:
National Diploma / Diploma in Administration, Office Management or a related field (NQF Level 6)

5 years relevant work experience in a relevant field

2 years team leader / supervisory experience

**Duties and Responsibilities**:
**Functional Management**
- Supervise the committee administrators including the coordination of standardization committee activities in the division.
- Plan, schedule and supervise committee resources to support
the standards development.
- Develop and maintain a proper system to ensure that documents are managed appropriately.
- Analyse and report on relevant trends and make recommendations where required.
- Ensure that all contact information is kept updated.
- Ensure that the committee meeting calendar is updated and communicated to all relevant stakeholders as per standard operating procedures.
- Ensure that administrative support is provided to ensure that committee meetings are facilitated in a professional manner.
- Ensure that all committees are assigned to a committee administrator for coordination and management.
- Ensure that the committee meetings are planned on time, and that relevant documents are sent to committee members as per standard operating procedures.
- Ensure that all information on the relevant SABS Standards systems is up-to-date.
- Ensure that all logistics and other relevant administrative processes are coordinated and concluded to ensure the professional operation of all committees.
- Liaise with stakeholders to ensure that committees are maintained and function at an optimal level.
- Ensure that all committees and their stakeholders are kept up to date with trends and developments that are relevant to the committee are communicated.
- Ensure that high quality minutes are circulated and that all actions are implemented and documented.
- Ensure the overall management, including cleanliness and professionalism and booking of the relevant committee rooms.

**Risk and Compliance Management**
- Responsible for the coordination and maintenance of quality risk management in line with ISO/SANS 31 000, Accreditation and regulatory requirements.
- Monitor changes in the regulatory environment and ensure that appropriate operational controls are implemented to address new requirements.
- Support and provide evidence to all internal and external audit, Accreditation and regulatory requirements.
- Oversee the maintenance and enforcement of related Service Level Agreements to minimise business risk and ensure business continuity.
- Ensure adherence in the team to all relevant laws, policies and Standard Operating Procedures throughout the organisation

**People Management**
- Proactively supervise all resources in order to ensure that the operational plans are effectively executed.
- Maintain excellent human capital performance through employee empowerment, skills development and retention and succession planning within the team.
- Maintain an environment where employees respect and adhere to company standards of integrity and ethics by integrating these values into all processes, procedures and
practices.
- Contribute to diversity management initiatives.
- Implement a learning culture within scope of control.
- Execute performance management in line with the SABS policy within the team, and address performance challengesand develop subordinates to meet the expected performance
standards.
- Provide support in recruiting and retaining key talent and other critically skilled personnel to manage internal processes and supervise the tactical, daily analytical work of the team..
- Ensure that the Committee Administrators are competent in their area of expertise.

**Stakeholder Management**
- Identify and mitigate internal systems and procedural barriersto enhance excellent customer service.
- Build and maintain effective internal and external stakeholder relationships for the purpose of expectations mana

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