Human Resource Administrator

6 months ago

Cape Town, South Africa QCIC Inc Full time

**About the role**
QCIC is seeking an energetic individual with high emotional intelligence who is eager to learn and further expand their knowledge in the HR domain. The HR Administrator will support the Global HR Team by ensuring that all administrative duties of the department are performed in a timely manner. Although the incumbent will be based in Cape Town, they will be responsible for servicing the global operation.

**What you will do**

**Key responsibilities**

**Recruitment**
- Assist with the drafting of Job advertisements
- Place job advertisements on relevant platforms
- Maintain a database of applicants
- Liaise with recruitment agencies

**Arrange interviews**
- Perform all pre-employment checks and screening
- Prepare letters of offer and employment contract
- Coordinate induction of new starters

**Performance Assessment**
- Distribute relevant documentation prior to assessments
- Arrange and coordinate assessments
- Arrange probation reviews as per contract
- Issue relevant letters or notices following probation or performance review

**Employee Files**
- Maintain electronic (and paper) employee files at all times
- Establish and maintain a database of employee information

**Staff Morale**
- Contribute to internal marketing as required
- Assist with team building and corporate events as required

**Payroll**
- Assist with capturing employee hours and leave transactions
- Check employee leave transactions and balances

**Training**
- Arrange approved training
- Maintain administration of the training database for the business ensuring renewals and requests are updated and arranged accordingly and in a timely manner
- Liaise with management, employee, and training providers

**IR**
- Arrange disciplinary hearings
- Notetaking responsibilities where relevant
- Distribute relevant documentation

**General**
- Assist staff with general enquiries or refer the matter to senior HR personnel
- Provide documentation such as UIF certificates, contract renewals, documentation copies etc.
- Maintain and monitor the HR inbox distributing requests where neccessary
- Administration relating to injuries on duty
- Ensure all documentation is completed in case of employee terminations
- All other administrative duties as required from time to time

**What we are looking for**

**Qualification**
- HR diploma or certificate

**Experience**
- 3 years experience in an SME or growing organisation.
- Proficient with the Microsoft Office suite including Word, Excel, PowerPoint, and SharePoint.

**Other**
- HIGH emotional intelligence
- Strong work ethic
- Professional and attention to detail
- Energetic, enthusiastic, and eager to learn
- Excellent MS skills (using document templates)
- Excellent English communication skills (both verbal and written)

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

**Education**:

- Diploma (required)

**Experience**:

- Human Resource: 3 years (required)

**Language**:

- English (required)

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