Logistics and Office Clerk
2 weeks ago
2years
- Welcoming, liaising with and directing visitors to the boardroom
- Answer switchboard, directing calls to the appropriate person, and taking messages.
- Attending to messengers, and receiving or dispatching parcels, where necessary
- Manage the Boardroom and Fishbowl meeting room schedules accordingly to avoid double booking
- Maintain and update list of parking bays, whilst coordinating visitor parking as required
- Manage office supplies to avoid interruptions in front office procedures
- Obtain quotes for Stationery, consumables, furniture, and other equipment
- Arrange PO and follow up on delivery
- Receive deliveries and reconcile against orders placed
- Support bookkeeping and budgeting procedures for the division
- Arrange PO and then maintain the attire register for distribution of clothing to staff
- Maintain a list of approved vendors in conjunction with Finance Manager
- Arrange bookings, receipt and processing of invoices and refreshments for staff welfare activities, where necessary
**Qualifications and Experience**:
- Matric Certificate
- Qualification in Bachelor of Administration will be an advantage
- 2-3 years’ clerical or administrative experience
- Excellent verbal and written communication skills
- Good time-management and organization skills
- Interpersonal Skills
- Good planning and scheduling skills
- Detail-orientated
- Familiarity with common procedures and basic account principles used in the office
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