Facilities Manager

5 months ago

Camps Bay, South Africa Tych Business Solutions Full time

**Job ID**: 67277**Date Posted**: Posted 21 hours ago**Location**: Camps Bay**Job Title**: FACILITIES MANAGER - CAMPS BAY - WESTERN CAPE

**SUMMARY**

To maintain all aspects of the property in good, clean, working conditions, through a preventative maintenance programme.

**MINIMUM REQUIREMENTS**

QUALIFICATION: Grade 12 or equivalent

Diploma/Certificate in project management/facilities management

Valid driver’s licence essential

Valid First Aid certification advantageous

Valid Fire Marshall and Evacuation certification advantageous

EXPERIENCE: Previous experience in the same or similar position in a 4/5-star hotel

Familiar with all duties and procedures in the Maintenance Department

Third language is advantageous

Competencies

Communication: Verbal Communication

Comprehension

Cognition/Thinking: Decision Making and Judgement

Problem Solving

Interaction with Others: Relationship Building

Teamwork

Personal Effectiveness: Accountability and Dependability

Adaptability and Flexibility

Attention to Detail/Quality

Ethics and Integrity

Results Focus and Initiative

Self-Management

Management/Leadership: Business Alignment

Coaching and Mentoring

Fiscal Accountability

Staff Management

Strategic Vision

**DUTIES AND RESPONSIBILITIES**

Strategy and Resource Planning:

- Engage with executives and various departmental mangers to gain insight to the business operations changes, trends and outlook, align or position resources accordingly.
- Formulate a baseline facilities roadmap for the property.
- Mobilise internal and external resources to support facilities activities.
- Ensure regulatory and corporate compliance by establishing relevant structures, benchmarking and monitoring tools.

Gardens & Grounds:

- Hotel gardens to be immaculately manicured and maintained.
- Irrigation system to be efficiently operational.
- Plan the growing, harvesting and planting of flora depending on crop & season.
- Ensure gardens and nursery are aesthetically pleasing.
- All pathways are clear of any obstructions and plant debris.
- Prune and trim all trees, scrubs and hedges.
- Gather the litter/debris and ensure that it is taken to the dump.
- Ensuring plants in the rooms are up to standard and regularly looked after.
- Assist the kitchen in the vegetable and herb gardens - ensuring it’s maintained and always has plants available.
- Maintain all garden equipment and store securely.
- Establish suitable controls for energy and water conservation.

Property Maintenance:

- Conduct annual Conditioning Surveys.
- Initiate, monitor and control Preventative Maintenance Programs.
- Developing and planning of all alterations to ensure more efficient operations.
- Daily walkabouts through property to ensure all areas are neat and clean, nothing is out of place and all work is on track.
- Ensure all rooms are in 100% working condition prior to guest’s arrival.
- Back-of-house areas to be at same standard as front-of-house areas.
- Set in place and manage the asset register to ensure effective asset control.

Stores:

- Store securely all tools in a safe place to prevent loss or damage to equipment.
- Know what are standard stock items and in which group store they are kept.
- To ensure that all stocks and supplies are timeously requested, correct stock levels are maintained and stock ordered under optimum conditions.
- Repair damaged equipment or construct new equipment when so required, within reason, to ensure the smooth running and operation of all areas in the property.
- Ensure that Storekeeping procedures are always followed.
- Conduct monthly stock takes and sign off asset list.

Management:

- Plan, organize, direct and control all aspects of the maintenance/facilities department.
- Daily issue of work allocations, then monitor to ensure correctness and completion thereof and that work areas are left in a clean and tidy state.
- Ensure logbook is kept of snags picked up from operations team.
- Monitor that Project Management Books are used for all work completed and staff always carry one.
- Understand our standard specs on all wood and metal items.
- To ensure effective communication by attending meetings as required and holding regular departmental meetings to impart information.
- To carry out any reasonable task requested by senior/top management.
- Deal with guests in a friendly and polite manner, offering a high standard at all times.
- To further your own knowledge of management methods and principles to ensure further upgrading in management standards and maintenance procedures.
- To be available to perform other duties which may not reflect in this document.
- To be available to assist with Duty Management shifts.
- To be available for Relief Management.
- To work overtime as required.
- To be available via telephone when not at work.

Finances and Controls:

- Ensure that only Approved Suppliers are used for contract work.
- Have brief documented and signed off before having outside contractors c

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