Branch Administrator
4 days ago
**Requirements**:
- Matric
- 2 years administration experience
- Must reside in the Rustenburg area
- Ability to work closely with staff and management
- Proficient in English (both written and verbal)
- Strong communication skills (both written and verbal)
- Computer literate (MS Office: Excel, Word, PowerPoint, Outlook)
- A proactive, solution-oriented mindset with strong problem-solving skills
- Management and leadership skills
- Knowledge of processes and risk management
- Positive attitude and friendly communication style
- Ability to react well to challenges and anticipate needs
- Deadline driven and ability to work under extreme pressure
- Focused with excellent attention to detail
- A second language would be an advantage
Duties and Responsibilities:
- Office administration tasks, such as managing office supplies, maintaining a clean and organised workspace
- Complete internal documentations and movements for all new temporary employees and submit to Head Office
- Responsible for the visitors register, as well as the weekly and monthly staff attendance register
- Coordinate and support the onboarding for all new employees in line with the onboarding practice and within agreed timelines
- Maintain assets database and ensure that assets in the office are properly managed
- Assist with the appointment and induction of internal temporary or permanent employees
- Manage the petty cash account
- Maintain the office and recruitment filing system
- Supervise the Office Assistant
- Plan and coordinate staff events and team-building activities
- Assist with reporting and data administration
- Assist management with the preparation of presentations and any research as and when required
- Responsible for maintaining the professional appearance of the reception desk and visitor waiting areas
- Manage and prioritise the day to day operations for reception
- Take accurate and detailed messages when required and immediately relay the communication to the intended recipient
- Making sure the reception area and boardrooms are always presentable
- Support the recruitment process by performing administrative tasks and utilising the recruitment system
- Ensuring that all recruitment forms are up to date and in order
- Aid with the typing of CV’s in line with the Company’s best practice and approved format
- Schedule and manage all pre-employment checks with the relevant vendors and provide feedback to the responsible recruiter
- Assist in coordinating onsite client interviews, assessments and training sessions
- Capture and maintain the vacancy management data on the relevant system and ensure that data quality and integrity standards are adhered to
- Assist in coordinating and hosting recruitment drives, job expos etc.
- Take ownership and accountability to ensure the work volumes are maintained
- Work collaboratively with the team to ensure the recruitment objectives are delivered
- Carry out all other reasonable tasks that may be delegated from time to time
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