Operations Coordinator

1 week ago

Johannesburg, South Africa AJ Personnel Full time

**Main purpose of the job**:

- To provide operational efficiency for the Technical Task team based in Parktown, via effective operational functions, systems, and processes
- To provide operational support to demand creation activities with the Key Populations Programme, and sub-awardee compliance

**Location**:

- **08 Blackwood Avenue, Parktown - Johannesburg**

**Key performance areas**:

- Participate in regular planning sessions with the Office Manager, Technical Team, and/or Site Teams to ensure efficient and effective operational support
- Co-ordinate meetings and training sessions, including minute taking and printing; meetings and conference venue booking; serve as a point of contact for delegates; manage attendance registers; manage required travel and accommodation
- Type and draft documents, including, letters, memos, and reports
- Integrate effectively with WRHI Operations Team as and when required
- Provide daily support and co-ordination of procurement and administration including but not limited to travel, meetings, all IT-related support, stationery, and consumables, training logistics, asset management, and control, centralized reporting collation, reconciliations, and dissemination of information
- Ensure implementation and maintenance of all Standard Operating Procedures
- Provide training and up-to-date information to staff on new and existing policies, procedures, and SOPs when required
- Ensure compliance with respect to donor and or provider’s requirements
- Ensure timeous monthly submission of HR-related documents (leave forms, timesheets, and overtime sheets)
- Arrange travel for teams and manage and submit all claims to Finance
- Follow up daily with finance and procurement on open queries/tasks
- Assist Office Manager with compiling monthly operations feedback reports and disseminating them to relevant internal and external stakeholders
- Integrate operational feedback from quarterly reports into the program implementation plan and subsequent progress reports
- Participate actively in the generation of required donor reports and other Wits Institute reports when required
- Take ownership and accountability for tasks and demonstrate effective self-management
- Follow through to ensure that quality and productivity standards of own work are consistently and accurately maintained
- Maintain a positive attitude and respond openly to feedback
- Take ownership of driving your own career development by participating in ongoing training and development activities

**Required minimum education and training**:

- **Relevant certificate or diploma in Business Administration**:

- **Computer literate in standard MS Office packages**:

- **Valid driver’s license**

**Required minimum work experience**:

- **2 Years of office administration experience in a medium to large-sized organization**:

- **Working knowledge of operations and financial systems and processes**

**Desirable additional education, work experience, and personal abilities**:

- Some exposure to project management/NGO environment would be useful
- Experience working in a donor-funded organization or NGO
- Exceptional organization and administrative skills with working knowledge of MS Office
- Own, reliable transport preferred
- Able to maintain confidentiality, tact, and professionalism at all times
- Able to exercise discretion, high levels of initiative ad independent decision-making
- Must be assertive, confident, and adaptable
- Self-motivated, able to work independently and work as part of a multi-disciplinary team
- Positive, energetic, team player
- Ability to adapt to complex situations, ability to manage stress, self-starter, ability to deliver goals pro-actively, creative thinker, goal orientated
- A thorough and accurate approach to work
- Attention to detail
- Excellent communication skills

**TO APPLY**:

- Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
- _AJ Personnel is fully POPIA Compliant._
- Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

**Please note**:

- **Our Client, WHC - RHI, maintains mandatory Covid-19 requirements, and as such only Covid-19 vaccinated incumbents will be considered for positions.**:

- WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
- AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- AJ Personnel does not have any salary or other information regarding the position.

  • Operations Manager

    2 weeks ago

    Johannesburg, South Africa Logistics and Operations Management Full time

    We require an Operations Manager and Project Supervisor familiar with the general operations and management of a business. You will work with the senior management to assist with the coordination of company projects and manage staff. We will consider experience in various industries. If you have an excellent personality, you pay attention to detail and a...

  • Operations Coordinator

    2 weeks ago

    Johannesburg, South Africa The Right Company Full time

    **OPERATIONS COORDINATOR, FMCG INDUSTRY - WEST RAND - R22000 to R28000** The Right Company are currently recruiting for an Operations Coordinator for an FMCG company based on the West Rand of Johannesburg. Key duties and responsibilities include (but are not limited to): - Simultaneously coordinate various project tasks within the operations department to...

  • Operations Coordinator

    4 days ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Operations Coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Executes job costing & work in progress. Administrates the process for new suppliers/procurement. Generates work in progress reports & credit note reports from the system for review. Conduct daily cash-up & credit card reconciliation...

  • Operations Coordinator

    5 days ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Operations Coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Executes job costing & work in progress. Administrates the process for new suppliers/procurement. Generates work in progress reports & credit note reports from the system for review. Conduct daily cash-up & credit card reconciliation...

  • Operations Coordinator

    1 week ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Operations Coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Executes job costing & work in progress. Generates work in progress reports & credit note reports from the system for review. Administrates the process for new suppliers/procurement. Conduct daily cash-up & credit card reconciliation...

  • Stockroom Operations Coordinator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Tradelink Full time

    Job Title: Stockroom Operations CoordinatorWe are looking for a highly organized and detail-oriented individual to join our team as a Stockroom Operations Coordinator at Tradelink in Johannesburg.Estimated Salary: R220,000 - R320,000 per annumJob Description:The Stockroom Operations Coordinator will play a key role in maintaining the day-to-day operations of...

  • Aviation Operations Coordinator

    4 weeks ago

    Johannesburg, Gauteng, South Africa Hlabahlosile Full time

    We are looking for a highly skilled Aviation Operations Coordinator to join our team at Hlabahlosile. This role involves coordinating and managing aviation operations, ensuring compliance with regulatory requirements and implementing effective security measures.About the RoleThe successful candidate will receive a salary of $90,000 per year and will be...

  • Operations Coordinator

    2 weeks ago

    Johannesburg, South Africa Ciazcon Full time

    Currently we are searching for an Operations Coordinator for Johannesburg, South Africa. **Responsibilities of this Post**: Evaluate systems and continually look for improvements. Communicate job expectations; planning, monitoring, appraising, and reviewing job contributions of the team. Implement quality and the right customer-service standards. Resolve...

  • Operations Coordinator

    2 days ago

    Johannesburg, South Africa Taylormade Recruitment Full time

    **Primary purpose of the role**: The Operations Coordinator will handle freight movement for either international air and/or ocean import & exports shipments in order to exceed customer service expectations while maintaining compliance with all government and industry standards. This is a remote position. **Key Accountabilities**: - Register and maintain...

  • Operations Coordinator

    5 days ago

    Johannesburg, Gauteng, South Africa Signa Opportunity Full time

    Job DescriptionWe are seeking a highly motivated and organized Operations Intern to join our team at Signa Opportunity. As an Operations Intern, you will be responsible for ensuring the smooth and efficient functioning of our operational aspects.Main Responsibilities:Supply Chain Management: Coordinate with suppliers to ensure timely delivery of raw...

  • Campus Operations Coordinator

    4 days ago

    Johannesburg, South Africa Instill Education Full time

    **Anticipated start**: As soon as possible **Location**: Johannesburg, South Africa Instill’s mission is to transform teaching, learning and leadership in every classroom on the African continent. We believe that the greatest levers for change in the education system are teachers and school leaders. We have recently been accredited as a higher education...

  • Operations Coordinator

    4 weeks ago

    Johannesburg, Gauteng, South Africa Quality Connect Staffing Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Operations Coordinator to join our team. The successful candidate will be responsible for managing fleet expenses, providing sales administration support, creating customer order records, and tracking orders to suppliers.This is an excellent opportunity for someone looking to develop their...

  • Payment Operations Coordinator

    4 weeks ago

    Johannesburg, Gauteng, South Africa SA Metal Full time

    Job OverviewWe are seeking a Payment Operations Coordinator to join our team at SA Metal.Compensation Package: R 240,000 - R 280,000 per annumAbout the Role:The Payment Operations Coordinator will be responsible for coordinating the payment operations function, including processing cash and EFT payments to suppliers of scrap. This role requires excellent...

  • Warehouse Operations Coordinator

    4 weeks ago

    Johannesburg, Gauteng, South Africa Mototeam (Pty) Ltd Full time

    Job Title: Warehouse Operations CoordinatorAbout the Role:We are seeking a highly organized and efficient Warehouse Operations Coordinator to join our team at Mototeam (Pty) Ltd. In this role, you will be responsible for coordinating with staff to ensure the warehouse operates at peak performance.Key Responsibilities:Coordinate with staff to ensure the...

  • Operations Coordinator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Hr Xchange Full time

    Hr Xchange is a global player in the mining industry, manufacturing equipment and solutions. We offer an innovative environment with opportunities for growth and development.The Operations Coordinator will be responsible for developing comprehensive project plans, managing schedules, and coordinating with suppliers to ensure project timelines, budgets, and...

  • Operations Coordinator

    5 days ago

    Johannesburg, South Africa Cool Ideas Service Provider Full time

    **Cool Ideas, leading ISP in Ros**ebank Johannesburg requires a Operations Coordinator to join our team** **Key Performance Areas**: - Order placing - Order Follow ups - Data Capturing - Attend to inbound and Outbound calls - Assisting in the Rica process - VOIP Queries - Fibre line provider queries - Label Printing - Ram Queries - Router queries follow...

  • Operations Coordinator

    7 months ago

    Johannesburg, South Africa Sapiens Full time

    **Operations Coordinator**: - Req ID: 53056- Location: Johannesburg, ZASapiens International Corporation (NASDAQ and TASE: SPNS) is a leading global provider of software solutions for the insurance industry, with a growing presence in the financial services sector. We offer integrated core software solutions and business services, and a full digital suite...

  • Warehouse Operations Coordinator

    3 weeks ago

    Johannesburg, Gauteng, South Africa ESG Recruitment Full time

    Job Title: Warehouse Operations CoordinatorWe are seeking a skilled and experienced Warehouse Operations Coordinator to join our team at ESG Recruitment.About the Role:The successful candidate will be responsible for ensuring the smooth operation of our warehouse, managing inventory, and coordinating logistics. This is an excellent opportunity to work in a...

  • Operations Coordinator

    4 months ago

    Johannesburg, South Africa Cool Ideas Service Provider Full time

    **_Cool Ideas, leading ISP in Rosebank Johannesburg requires an Operations Coordinator to join our team_** - Requirements & Responsibilities:_ - Order placing - Order Follow ups - Data Capturing - Attend to inbound and Outbound calls - Assisting in the Rica process - Voip Queries - Fibre line provider queries - Label Printing - Ram Queries - Router queries...

  • Logistics Operations Coordinator

    3 weeks ago

    Johannesburg, Gauteng, South Africa Benclo Full time

    Benclo is seeking a Logistics Operations Coordinator to join our team. The estimated salary for this position is around $55,000 - $65,000 per year, depending on location and experience.The primary responsibility of this role will be to assist in the coordination of inbound logistics operations, ensuring that goods are received and processed efficiently. This...