Executive Assistant

1 month ago


Durban, South Africa Complement Recruitment Full time

**Personal Assistant - Durban Kwazulu Natal**

**Salary: Market Related**

**Purpose of Position**:
Complement Recruitment are recruiting for a Personal Assistant / Receptionist for a permanent position based in Bluff, Durban, Kwazulu Natal. The purpose of the PA is to provide high level support to the General Manager and Management Team, by fulfilling a full secretarial and administration function to them including an efficient and effective reception service.

**Minimum Requirements**:

- Matric; Diploma or Degree in Business Administration / Similar
- Own Transport
- 5 Years experience as a receptionist/Assistant in an international corporate organisation
- High Computer Literacy - Microsoft Office - MS Word, MS Excel, MS PowerPoint, MS Outlook

Skills And Knowledge:

- Outstanding organisational and time management skills
- Ability to multitask and prioritize daily workload
- Ability to work under pressure and uncertainty
- Excellent verbal and written communications skills
- Discretion and confidentiality
- Proactive, strategically minded, high level of availability
- Able to think on their feet and come up with solutions or alternatives in high pressure situations
- Listen tentatively and capture key points

**Duties**:

- Acting as the point of contact between the manager and clients
- Screening and directing phone calls and distribute correspondence
- Handling requests and queries appropriately
- Manage diary and schedule meetings and appointments
- Make travel arrangements
- Take minutes and dictation
- Source office supplies
- Produce reports, presentations and briefs
- Devise and maintain office filing system
- Ordering of stationery and maintain stock levels
- Attend to company business travel expense queries
- Logging IT Support tickets and requests related in support of and behalf of the Management Team
- Organize, optimise, maintain and manage companies documents, policies, legal documents and filing systems
- Ensure all documentation related to the business and communication is up to date and available to staff
- Ensure switchboard is working correctly and fully functioning at all times, report any faults immediately
- Arranging travel arrangements (flights, accommodation etc) on behalf of management team local and international
- Event planning and team building - organise, plan, manage functions
- Assist managers with ad hoc admin duties as requested

**Find Us on Social Media**

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Durban, KwaZulu-Natal: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive Assistant to Management Team: 5 years (required)

License/Certification:

- Transport (preferred)



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