Senior Faculty Administrator

3 months ago

Kimberley, South Africa Sol Plaatje University Full time

**Purpose**
The Faculty of Humanities is seeking to appoint a Senior Faculty Administrator. The main purpose of this position is to proactively provide efficient and effective administrative support to the Head of Department.

**Minimum Requirements**
- Relevant Diploma.
- 2-3 years related experience in an academic administration environment.
- Computer Literate.

**Duties and responsibilities**

**Student Academic Administration**
- Complete all admissions data for student selection process.
- Assist with registrations.
- Attend to student queries.
- Assist with all examination processes.
- Co-ordinate and ensure the smooth running of academic programmes.
- Input academic information into ITS and prepare management reports.
- Provide administrative support to the academic departments.
- Plan, organize and manage own time and workload effectively to ensure deadlines are met.

**General Administration / Front Office Assistance**
- Diary Management.
- Photocopying and scanning of documentation.
- Maintaining a filing system.
- Updating databases / data capturing.
- Receiving visitors and responding to student/staff/visitor queries.
- Answering and screening telephone calls and taking messages.
- Making travel arrangements.
- Typing correspondence and documentation.

**Meeting Administration**
- Compile and circulate dates of departmental meetings.
- Co-ordinate meetings / functions.
- Type meeting agendas and distribute.
- Take minutes and/or action sheets and distribute to meeting attendees.

**Financial Administration**
- Maintain and reconcile vendor accounts.
- Processing and monitoring purchases.
- Receive purchase order requests from relevant parties.Ensure all PO requests are signed off by the designated signatories and obtain approval.
- Liaise with creditors regarding queries.
- Follow up on invoices for payment.
- Submit purchase orders for payment to the required office.

**Conference / Event Organising**
- Organise and co-ordinate all logístical aspects related to all events.
- Assist with co-ordination of site visits by sponsors, auditors.

**Women and people with disabilities are encouraged to apply.**

**Note: Sol Plaatje University (SPU) is dedicated to meeting its Employment Equity targets.

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