Lettings Administrator
6 months ago
**Key Responsibilities**:
Pre Letting Activities:
- Pre-advertise rental units and match prospective tenants to minimize void periods.
- Ensure landlords sign contracts and provide compliance documents, including Building Energy Rating certificates when necessary.
- Coordinate viewings and schedule appointments in agents' diaries.
Letting Activities:
- Pre-agree tenancies with landlords before issuing leases or collecting deposits.
- Create and issue leases, facilitate the transfer of utility accounts into tenants' names, and ensure lease signing.
- Input rent payments and deposits into the system, and coordinate move-in procedures with the office and maintenance department.
- Register new lets with the Residential Tenancies Board (RTB) and provide welcome packs for tenants.
Ongoing:
- Maintain letting tracker and generate weekly letting reports.
- Handle RTB annual renewals and ensure landlord compliance documents are up to date.
- Draft rent review documents and submit them to the RTB as required.
Accounts:
- Implement late rent procedures when necessary.
**Qualifications and Skills**:
- Previous experience in administration, property management, or a related field is preferred.
- Proficiency in Microsoft business systems and experience with various software systems is essential.
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Strong communication skills, both written and oral, with a keen eye for detail.
- Knowledge of GDPR regulations and familiarity with RTB procedures is advantageous.
- Self-discipline and the ability to work autonomously in a remote environment.
**Hardware Requirements**:
- Own computer or laptop.
- ADSL/ FIBRE internet line with a minimum of 50 Mbps.
- Headphones for use with our VOIP phone system.
- Anti-virus installed.
- UPS/ Back-up battery for load shedding.
**WORKING HOURS: 09:00 - 17:30 UK Time**
Pay: R20 000,00 per month
Application Question(s):
- can you start within 2 weeks?
- Do you have current experience with a large rental portfolio (over 150 properties)?
**Experience**:
- Lettings: 2 years (required)
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