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Logistics & Supply Chain Controller

4 months ago

Stellenbosch, South Africa Recruit4success Full time

Newly created role due to growth available for a seasoned Logistics and Supply Chain Controller wanting to be hands-on involved in the daily operations of a busy distribution office in Stellenbosch whilst working with their other offices in Lesotho, Botswana, Namibia and Eswatini.

The ideal person should be able to **manage the whole process** from ordering the stock (usually from SA) for the above mentioned countries, managing the shipment and importing process, and management of stock and Chep pallets in these countries to ensure the integrity of the ERP.

Our client is mainly in the liquor distribution industry and have a similar role for the Liquor division, but they now require someone for the FMCG/Groceries side of the business that is growing at a rapid rate in Lesotho.
- Groceries supply chain experience would be ideal.

**Primary responsibilities**:Smooth operation of the Supply Chain in terms of Inventory, Purchase Orders, Supplier relations, Transport, and Imports. Overseeing the timely payment of company foreign creditors ensuring cash flow maximisation and always adhering to Company Policies and Procedures.

You must be able to juggle multiple priorities and meet tight deadlines without compromising quality. Communication with Management, Suppliers, Customers, and internal departments is key to coordinate overall efforts.

Other duties to include:

- **STOCK**
- Generate stock re-order reports, obtain Sales Managers Estimates
- Checking of stock levels weekly or as need arises in all countries
- Generate PO quantities per supplier per brand taking into consideration the product activities, climate changes, market needs and general input from the Sales and Marketing teams
- Assist with ad-hoc stock queries from Sales force, assist with ad-hoc stock on hand queries for suppliers and or meetings/
- Investigate stock returns, damages and breakages and check claims to suppliers.
- **STOCK ORDERING**
- Capture purchase orders on Embrace, place orders with various Suppliers
- Arrange transport and consolidation of orders.
- Follow-up with suppliers regarding receipt of order, out of stocks, discontinuations of products and delivery to transporter.
- Monitor orders to ensure timeous arrival of stock
- Check supplier invoices for correctness before dispatch by supplier
- Communicate Out of stocks & discontinued products
- Assist with GRV’s in the absence of the respective Warehouse Managers
- **TRANSPORT**
- Copy transporters on all purchase orders where company pays for transport
- Liaise with transporters regarding loads, tariffs, consolidation of orders
- Ensure that transporters have the correct and up to date export documents
- **IMPORTS**
- Check stock levels of imported products, as per re-order report (twice a week)
- Process purchase order & place order with overseas supplier
- Co-ordinate with Freight Forwarder/s in respect of container ordering (if applicable), container loading date, shipping to port, vessel booking and loading and completion of documents for export
- Checking import documentation and calculations (SAD500) are correct
- Ensuring that all documents required for clearing on arrival at destination port are completed correctly
- Ensuring that the original documents are couriered to the Freight Forwarder prior to the container arriving at destination port
- Frequent tracking of sea freight orders
- Sourcing and checking Freight Forwarders costs to ensure that pricing is in line with costing
- Liaising with Freight Forwarder in respect of container de-stuffing, unpacking, and re-packing for transport to SMC warehouse
- Arranging transport from port to destination
- **SHIPMENTS**
- Check shipments for the month ensuring that pricing is correct
- Check that invoices are GRV’d correctly versus invoice
- Generate GRV adjustment for items incorrectly GRV’d
- Close shipments on Embrace - posting of journals to correct GL accounts
- **FOREIGN CREDITORS**
- Check Supplier reconciliations prepared by Accountant and sign off for payment
- Release payments on bank account
- **CLEARING AGENTS**
- Liaising with clearing agents on a regular basis
- Assist with queries relating to clearing of goods at ports of entry
- **COSTING & PRICING**
- Checking of costing and pricing on Embrace after price changes and on a ad-hoc basis when required
- **GKN CHEP**
- Ensure Transfer Hire Agreements are signed with all Supplier and that the pass on days are in line with Company policy
- Regular checks on MyChep portal ensuring that the portal is maintained by the relevant person in Country
- **GENERAL**
- Assist with all Warehouse Manager admin functions when warehouse managers are absent. Assist with annual budget where required. Assist with year-end audit queries relating to stock, purchasing, pricing, creditors, or any other queries which may arise. Attending meetings with Suppliers

**QUALIFICATIONS & REQUIREMENTS**:
Supply Chain/Logistics qualification with a minimum of 3 - 5 yrs experience

High