Sheq Officer

**JOB PROFILE**

**JOB PURPOSE**
The core purpose of the role is to guide, coordinate, administer and monitor the overall provision of Safety, Health, Environment, and Quality principles within the company.

**KEY PERFORMANCE AREAS**
- SHEQ Integrated Management System control.
- Risk Management.
- Quality Management.
- Administration.

**MAIN RESPONSIBILITIES**

**SHEQ INTEGRATED MANAGEMENT SYSTEM CONTROL**
- Monitor and control all SHEQ process in a significant way through planning, implementation, and co-ordination to achieve and maintain ISO 9001 and ISO45001 accreditation.
- Implements and administer ISO 45001:2018 and ISO 9001:2015 and throughout the company.
- Manage required processes for the ISO Project that includes:

- Manage overall company SHEQ-IMS strategy.
- Oversee SHEQ-IMS compliance at all branches.
- Ensure that all non-conformances and incidents are timeously reported, investigated, and attended to within the prescribed time by using the company approved system.
- Recording of NCRS and incidents on SHEQX.
- Conduct investigations and reviews.
- Ensure corrective actions are assigned to the appropriate party and implemented.
- Monitor non-conformities and ensure actions are completed timeously.
- Chair SHEQ-IMS Meetings.
- Conduct SHEQ-IMS induction sessions as required.
- Review induction sessions as required.
- Monitor compliance to SHEQ objectives.
- Ensure compliance with system and operational protocols, policies, and procedures at all branches.
- Administer change management process.
- Identify and implement improvement programs and processes for SHEQ.
- Provide direction and support on all SHEQ related matters to the branches.
- Conduct consultation and participation exercises for the inclusion of non-managerial staff at all applicable levels and functions, and, where they exist, workers’ representatives, in the development, planning, implementation, performance evaluation and actions for improvement of the SHEQ-IMS.
- Always maintain a high level of customer service levels standards.
- Ensure the SHEQ Department maintains and complies with standards of health and safety, and hygiene always.

**RISK MANAGEMENT**
- Maintain compliance with risk management protocols, policies, and procedures at all branches.
- Ensure legal appointments are up to date.
- Ensure all required inspections are conducted.
- Ensure all signages at all branches is appropriate, adequate, and correct.
- Compile and implement an emergency preparedness plan.
- Custodian of Risk Assessments.
- Compile and review Hazard Identification Risk Assessments (HIRA) as and when required.
- Utilise risk assessment results to facilitate the implementation of preventative and corrective measures.
- Evaluate actions to address risks to determine their effect on the risk severity.
- Compile and ensure implementation of Contractor Management program.
- Manage onsite service providers and contractors.
- Ensure/enforce contractor compliance and ensure their safety records are up to date before they can be allowed on site.
- Ensure adherence to the OHS Act by all employees.
- Take reasonable care for the health and safety of themselves of other persons.
- Co-operate with the employer to enable prescribed duties or requirements to be complied with.
- Carry out any lawful order given and obey the health and safety rules and procedures.
- Report any unsafe or unhealthy situation to the employer.
- Report any incident to the employer.
- Comply with health and safety plans.
- Conduct internal risk audits on all sites in accordance with company policy and procedure to ensure good governance and compliance.
- Manage the audit cycle programme.
- Producing and submitting a full audit report on each audit undertaken.
- Conducting site visits, identifying SWOT and Risk Analysis.
- Implement awareness programmes to promote health and safety in the workplace, in conjunction with the HR Manager.

**QUALITY MANAGEMENT**
- Collaborate with other departments to develop and implement quality assurance programs and procedures to ensure product and service quality meets or exceeds customer expectations
- Maintain customer focus and product conformity by determining the risks and opportunities that can affect product quality and assessing customer satisfaction using appropriate means.

**ADMINISTRATION**
- Update & maintain SHEQ-IMS System (SHEQX)
- Data capturing of all information.
- Ensure all documents are valid.
- Obtain valid documents for all expired records.
- Record and manage all relevant processes on the system.
- Develop and maintain SHEQ Files in conjunction with the SHE Reps at the branches.
- Compile and distribute monthly SHEQ-IMS performance report.
- Establishes, develops and tracks assigned metrics to accurately reflect SHEQ performance in line with company strategy.
- Support sustainability by timeous and accurate capturing of SHEQ statistics.
- Monitor and analyse safety and quality performance metrics and identify opportunities