Supervisor: Data Administrator

2 weeks ago

Pretoria, South Africa City Property Full time

**Job Purpose** The purpose of the role is to manage and oversee the Administrator’s functions in the department.

Key Performance Areas (KPA’s) Key Performance Indicators (KPI’s)

**Management of the various turnaround times related to the Administrators.**

1. Ensure that the agreed turnaround times for Multi, Single and CSV instructions are maintained and to identify potential problems in terms of late processing of instructions.
2. Ensure that the agreed turnaround times for Commercial and Residential deposit refunds are maintained and where possible improved on.
3. Ensure that Ex
- Tenant lists are finalized monthly within the agreed turnaround times.
4. Ensure that Data Management queries are attended to within the correct turnaround times and to provide assistance with more complex queries in order to finalize and close the queries timeously.
5. Ensure that last meter readings are received timeously from the Utilities Department for processing.
6. Ensure that Clearances from Residential and Commercial Property Managers are received within agreed turnaround times.
7. Ensure that Administrators submit weekly feedback on Tenant Diaries and Ex-Tenant lists on time.

**Management of the quality of various outputs of the Administrators.**

1. Ensure that the agreed level of accuracy for Multi, Single and CSV instructions is maintained.
2. Ensure all documentation to be signed off by the correct parties as per the SODA.
3. Ensure that the correct supporting documentation is attached to all requests submitted to the Data Management Department.
4. Ensure that the correct Transaction Codes, Tenant codes and VAT codes are used.
5. Ensure that amounts are calculated correctly.
6. Ensure that MDA notes are updated correctly.
7. Ensure that the agreed level of accuracy for Commercial and Residential deposit refunds is maintained.
8. Ensure that there are no outstanding job cards.
9. Ensure that the tenant does not have another account with City Property with an outstanding balance before refund is paid.
10. Ensure that the refund sheet balances with MDA.
11. Ensure that the tenant account was reconciled by the Administrator and any adjustments necessary were done.
12. Ensure that all manual repairs were charged to the account.
13. Ensure that Interest on Deposit for Residential tenants were calculated accurately and credited to the account.

**Management of the Commercial and Residential Tenant Diaries and Ex
- Tenant lists.**

1. Extract data from MDA and draft Commercial and Residential Tenant Diaries.
2. Provide a Commercial and Residential Tenant Diary twice a week to be distributed to the Administrators.
3. Update the Tenant Diaries and Ex
- Tenant lists with feedback received from the Administrators and ensure that the feedback is accurate and relevant.
4. Provide assistance with any queries to ensure that deposit refunds are done accurately and timeously.
5. Provide an Ex-Tenant list on a monthly basis where tenants have been vacated for three months or longer and the account still has a balance.
6. Assist with all queries to ensure that the Ex-Tenant accounts are cleared.
7. Ensure that internal Data Management queries are logged where assistance from another department is required to clear the tenants’ account.

**Management of Customer Service Cases performed by Administrators and relationships with other departments.**

1. Ensure that all Customer Service cases are attended to by the Administrators and that cases are completed within the time set out in the Customer Service case.
2. Assist other departments to complete Customer Services cases within the correct turrnaround times.
3. Ensure that good working relationships are established and maintained with other departments.

**Prepare Monthly Management report on department statistics.**

1. Analyze Instruction lists, Tenants Diaries, Query Register and Ex
- Tenant lists to determine performance in terms of turnaround times and accuracy.
2. Prepare accurate reports for management highlighting excellent and poor performance.

**Provide support and guidelines to the Administrators.**

1. Ensure that the team follows the company policies and procedures.
2. Improve teamwork to ensure that workflow is consistent.
3. Provide training and coaching to new and existing staff where needed.
4. Ensure Data Manager is consulted with regards to staff problems.
5. Monitor and manage the team’s workload efficiently and report any problems to the Data Manager.
6. Provide support to the Data Manager to entrench the City Property culture and strategy into the team.
7. Build relationships with Administrators, staff, management and other stakeholders.

**Working conditions**:
Mostly office-based with limited travelling.

**Qualifications & Experience**:
1. Matric qualification required.
2. Bookkeeping experience preferred.
3. Minimum of 3-5 years’ work experience in an account environment required.
4. Minimum of 2 years’ supervisory experience required.

**Sk

  • Data Centre Administrator Lead

    7 days ago

    Pretoria, Gauteng, South Africa SkillsMap Full time

    Job DescriptionMain Purpose of the JobAs a key member of the SkillsMap team, the Data Centre Administrator will provide administrative and supportive functions to the data centre staff while capturing all relevant data into our database.Key Responsibilities:Support the Data Centre Management & Site Supervisor with day-to-day operations.Manage calendars,...

  • Payroll Supervisor

    2 weeks ago

    Pretoria, South Africa Intelleto (Pty) Ltd Full time

    Payroll Processing: You are responsible for ensuring accurate and timely processing of payroll for all employees. This includes calculating wages, salaries, bonuses, commissions, and other compensation based on relevant data such as hours worked, attendance records, and applicable tax and deduction regulations. - Compliance: It is crucial to stay updated on...

  • IT Office Administrator

    5 days ago

    Pretoria, Gauteng, South Africa NTT Data Full time

    Responsibilities:Executing to completion all IT Hardware and software requests across the groupProcessing of all IT procurement related tasks and activities to completionProcessing of all monthly invoices in a timely mannerVendor management procurement and invoicingTracking and tracing all IT related procurement, invoice and payments related flows to...

  • System Administrator Expert

    5 days ago

    Pretoria, Gauteng, South Africa Data Centrix Full time

    About the RoleWe are seeking an experienced System Administrator to join our team at Data Centrix. The successful candidate will be responsible for managing and maintaining our Windows systems, as well as providing technical support to the team.Key Responsibilities:Install, configure, and maintain Windows operating systems.Support the installation and...

  • Business Administration Supervisor

    5 days ago

    Pretoria, Gauteng, South Africa Arasya Plastic For Lining & Insulation Full time

    About the OpportunityWe are currently recruiting a Business Administration Supervisor to oversee the day-to-day operations of our administrative functions at Arasya Plastic For Lining & Insulation.This is a key leadership role that requires a high level of expertise in office management procedures and departmental policies. You will be responsible for...

  • Stores Supervisor

    3 weeks ago

    Pretoria, Gauteng, South Africa ACDC Dynamics SA Full time

    Job title : Stores Supervisor (Pretoria)Job Location : Gauteng, PretoriaDeadline : March 21, 2025Quick Recommended LinksJobs by Location Job by industries DescriptionJob Description: Warehouse SupervisorACDC Dynamics a leading manufacturer, importer, and distributor of quality products in the electrical, electronics, pumps, and tools industry is looking...

  • Data Centre Administrator

    6 days ago

    Pretoria, Gauteng, South Africa Teraco – A Digital Realty Company Full time

    Teraco Data Environments2025/03/03 JHB East RandJob Reference Number: DCAJB1Department: JB2Industry: Information TechnologyJob Type: PermanentPositions Available: 2Salary: Market RelatedMain Purpose of the Job: Provide an administrative and supportive function to the JB1 Data Centre staff and to capture all relevant data into the Teraco database.Job...

  • Data Centre Administrator

    7 days ago

    Pretoria, Gauteng, South Africa SkillsMap Full time

    Job Reference Number: DCAJB1Department: JB2Industry: Information TechnologyJob Type: PermanentPositions Available: 1Salary: Market RelatedMain Purpose of the JobProvide an administrative and supportive function to the JB1 Data Centre staff and to capture all relevant data into the Teraco database.Job DescriptionOBJECTIVESMain Function of the Job:Support the...

  • Production Supervisor Job

    2 days ago

    Pretoria, Gauteng, South Africa JustTheJob Full time

    About the Role:We are seeking a skilled Production Supervisor to lead our Manufacturing team in Pretoria. As a key member of our operations team, you will be responsible for overseeing the day-to-day activities of our production team, ensuring that all tasks are completed efficiently and effectively.Main Responsibilities:Supervise and coordinate the work of...

  • Data Capture and Filing Clerk

    3 weeks ago

    Pretoria, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Efficient administration of databases and related reporting systems Prepare source data for computer entry by compiling/sorting information and establishing entry priorities Verify accuracy of data from designated sources before entering it into the system Locate and correct any visible data errors by confirming...

  • Data Capturers

    2 weeks ago

    Pretoria, Gauteng, South Africa SGS Full time

    Company DescriptionWe are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.SGS South Africa, Matrolab...

  • Data Capturers

    5 days ago

    Pretoria, Gauteng, South Africa SGS Full time

    Company DescriptionWe are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for sustainability, quality and integrity. Our 97,000 employees operate a network of 2,650 offices and laboratories, working together to enable a better, safer and more interconnected world.SGS South Africa, Matrolab...

  • Administrator : Identity Governance Administration

    3 weeks ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) To administer and maintain user access management within the Identity Governance and Administration (IGA) function for the company Group - Define own work plan and deliverables with guidance from the supervisor. - Perform work independently within established practices,...

  • Transportation Supervisor

    5 days ago

    Pretoria, Gauteng, South Africa Ajtechnicaldr Full time

    Fleet Operations Overview:Ajtechnicaldr is a leading provider of transportation services, with a fleet of vehicles operating across the country. Our team of experienced professionals is dedicated to delivering exceptional service and ensuring the safe and efficient movement of goods and people.We are currently seeking a highly skilled and experienced...

  • Finance Administrator

    5 days ago

    Pretoria, Gauteng, South Africa NTT Data Full time

    ResponsibilitiesManage relationships with vendors and service providers related to SAP Finance, ensuring that contracts are adhered to, and services meet business needs.Vendor management procurement and invoicing.Tracking and tracing all IT related procurement, invoice and payments related flows to completion.Applying and adhering to financial and operation...

  • Data Administrator

    5 days ago

    Pretoria, Gauteng, South Africa City Property Full time

    Job DescriptionThe role of the Data Administrator at City Property is to ensure accurate and timely reconciliation of vacated tenant accounts. This involves generating instructions for data capturers, charging LMR to tenant accounts, transferring deposits to rental accounts, and preparing instructions to charge repairs to tenant accounts. Additionally, the...

  • Assistant Site Supervisor

    4 days ago

    Pretoria, Gauteng, South Africa Ligpos Ltd Full time

    About UsLigpos Ltd is a leading construction company committed to delivering high-quality projects while prioritizing the safety and well-being of our employees and clients. We are seeking an experienced and skilled individual to fill the role of Assistant Supervisor in our construction department.Job Overview:As an Assistant Supervisor, you will be...

  • Master Data Administrator

    8 hours ago

    Pretoria, South Africa RCL FOODS Careers Full time

    RCL FOODS is seeking a Master Data Administrator to join our Bakery Divsion. The role will be based in Pretoria west and will report to the Business Analyst.To ensure customers are linked to the correct master data in Bread, Buns & Rolls. To provide front-line communication support between the Business and master data. To perform an independent preliminary...

  • Administrative Assistant

    5 days ago

    Pretoria, Gauteng, South Africa SGS Full time

    Job SummaryThis role involves assisting the Supervisor/Laboratory Manager with tasks on site and in the commercial laboratory. The main responsibilities include performing administrative duties to support SGS-Matrolab Laboratory and/or site laboratory, particularly with data capturing.The ideal candidate will possess strong interpersonal skills, be able to...

  • Area Supervisor

    2 weeks ago

    Pretoria, South Africa Specialist Confectionery Full time

    The purpose of this role is to ensure the ongoing customer excellence and profitability of our confectionery retail branches. Managing risks, identifying opportunities as well as instilling customer centricity through regular, meaningful visits and interactions is a key part of the area supervisor role. It is also important to ensure compliance in terms of...