Assistant Accountant

2 days ago

Stellenbosch, South Africa SA Consulting Full time

Full Day Position

The Farm Bookkeeper is responsible for overseeing the financial operations from the Head Office in Stellenbosch of the farm situated in Delmas/Heidelberg area, ensuring accurate recording of financial transactions, managing farm-specific accounts, enterprise budgets, and maintaining up-to-date financial records.

**Role and Responsibilities**:
**Record Transactions**:Accurately record all financial transactions, including income

from crop sales, livestock sales, as well as expenses for feed, equipment, fertilizer,

labor, and utilities.

**Accounts Payable/Receivable**: Manage invoicing for product sales, track payments

from buyers (e.g., grain buyers, distributors), and handle payments to suppliers (e.g.,

seed companies, machinery vendors).

**Bank Reconciliation**:Reconcile farm-related bank accounts, bank cards, and loans

on a regular basis, ensuring that all financial records are accurate and complete.

**Maintain complete accounting records**:Optimising the Xero accounting software

with supporting documentation at all times.

**Manage Purchas Orders**:This function is in conjunction with the personal assistant on

the farms. Identifying purchases exceeding PO values and report to Head of

Finance.

**Reconcile Diesel**:Allocation of diesel usage and cost from Diesel control account to

Enterprises diesel expense accounts. Monitory diesel consumption and fuel levels.

**Finance leases**:Administer accounting record keeping of new farm implements,

implements/vehicles sold, interest and instalments of finance leases. Maintain

amortization schedules.

**Payroll Processing**:Prepare salary journals.

**Farm Inventory Accounting**:Track inventory levels for feed, seed, livestock,

equipment, and supplies, ensuring accurate valuation and usage for financial

reporting.

**Tax Preparation Support**:Provide necessary documentation and financial reports to

the farm’s tax accountant to ensure accurate and timely filing of farm-specific tax

obligations like diesel rebates/ EMP201/EMP501/VAT201.

**Expense Tracking**:Maintain accurate records of operating expenses, including fuel,

machinery repairs, land maintenance, irrigation, and other farm-related costs

according to Enterprise budgets.

**Budgeting & Forecasting**:Collaborate with the farm managers to stay withing

budgets as well as monitoring budgets with the Head of Finance.

**Financial Reporting**: Prepare monthly, quarterly, and annual financial statements,

including balance sheets, profit and loss statements, specific to farm operations.

Prepare reconciliations for balance sheet account entries.

**Fixed asset register**:Maintain Xero fixed asset register in conjunction with the Head

of Finance.

**Compliance with Agricultural Regulations**:Ensure that financial operations comply

with state and federal agricultural regulations and any industry-specific reporting

requirements.

**Audit Preparation**:Support any audits by maintaining organized financial records

and responding to inquiries from external auditors.

**Administrative Tasks**: Assist with administrative duties, including filing documents,

maintaining farm insurance records, and handling communication with vendors,

customers, and external stakeholders.
- **Qualifications and Education**:_

**Requirements**:

- High school diploma or equivalent required; an Associate’s or Bachelor’s degree in accounting, finance, or a related field is preferred.
- 2-5 years’ experience in bookkeeping.
- At least 1 years Xero software experience.

**Preferred Skills**:

- Strong attention to detail and accuracy in financial recordkeeping.
- Knowledge of farm management and agricultural bookkeeping practices.
- Proficiency in Microsoft Excel and other accounting software.
- Strong organizational and time management skills.
- Excellent communication skills, with the ability to liaise with farm staff and external vendors.
- Experience in working remotely from Stellenbosch Head Office with a very supporting team on the Heidlberg and Delmas farms.

**Experience**:

- Experience in bookkeeping for agricultural operations or farms is highly desirable.
- At least 2 years’ experience in the maize/cattle farming industry.

**Job Type**: Permanent

Pay: From R25 000,00 per month

Application Question(s):

- Do you have at least one years experience in Xero software?
- Do you have experience in farm management or agricultural bookkeeping practice?

**Education**:

- Bachelors (required)

**Experience**:

- Bookkeeping: 2 years (required)

**Location**:

- Stellenbosch, Western Cape (required)

Application Deadline: 2024/12/13

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