Labour Administrator

3 months ago

Durban, South Africa Tsebo Group Full time

**About Us**:
As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients **reduced costs, risk and complexities** together with **increased quality, efficiency and productivity**. We specialise in **Catering**, **Facilities Management**, **Cleaning and Hygiene**, **Pest Control**, **Protection**, **Energy**, **Procurement**, **Workspace Design**, **Engineering, Remote Camps**, and more. **Developing our people **- the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. **DOWNLOAD OUR ONE-PAGER** to find out more about who we are in a nutshell.

**Duties & Responsibilities**:

- Update on a daily basis any movements / changes on PRP.
- PRP capturing of leave, daily and in advance (AL, SL, AW, UL, USL, etc.).
- PRP and payroll queries for supervised and unsupervised sites.
- Request information from Operation Managers/Area Managers/Supervisors/employees on site to update PRP.
- Extract temp payroll from 31st of each month.
- Check temp CTC by communicating with Operation Managers/Area Managers and supervisors.
- Do corrections where needed on signed off correction sheet.
- Extract monthly payroll and for temps from 1-12th of each month on the 13th of the month (even if on a weekend).
- Dummy CTC sign off with Operration Managers/Area Managers on all unsupervised sites and receiving CTC checklist for supervised sites.
- Communicate with supervisors/team leaders on site etc.
- Any corrections to be completed on a correct form and signed off by Divisional Manager and Regional Director.
- Capture and extract on PRP or submit directly to Vision to add to the interim.
- Once interfaced to PRP, complete roster configuration for each employee.
- Site Managers/Operation Managers/Site Supervisors to enroll all employees for biometrics clocking.
- Checking employees clocking and absenteeism daily.
- Assigning temp replacements, ensure all temps are clocking.
- Receiving information directly from units or from Area Managers/Operation Managers.
- Rostering of leave/absenteeism, assigning temps against the absent employee with correct reasons using Honeycomb.
- Ensure all exceptions are corrected on a daily basis - example no clocks in or out (forgot to clock or loadshedding).
- Should any unit have an issue with the clocking device and are unable to clock report the device to PRP to resolve.
- Check assignments, awol clocks and duplicated clocks.
- Should leave change, cancellations must be done.
- Ensure employee clocking discrepancies are corrected, liaise with Operation Managers for any changes on the contract.
- Check that all corrections pulled through From PRP to Vision.
- Prepare interims monthly with supporting documentation and all relevant signatures.
- Both C&B and LA to check Dummy CTC and ensure all types of corrections are actioned and closed off.

**Skills and Competencies**:

- Strong people skills and knowledge.
- Strong communication skills.
- 3-5 years experience in Payroll.
- Computer skills.
- Data capturing (accurate).
- PRP and administration experience or knowledge essential.
- Organisational and administrative skills.
- Knowledge of Employment Acts.
- Stakeholder management.
- understanfing accounting principles.
- Stong planning and organisational skills.
- Excellent numeracy skills.
- Advanced Excel skills.
- Advanced analysis skills.
- Report writing skills.
- Knowledge of Payroll system.

**Qualifications**:

- Minimum Matric/Grade 12.
- Payroll diploma or relevant tertiary qualification.

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