Document Controller

3 weeks ago

Johannesburg, South Africa Minopex Full time

**Introduction**
This position will be based at Head Office in Woodmead

**Description**
The Document Controller will ensure the efficient management and safeguarding of documentation flow within the organisation (head office and O&M sites). This role is crucial for maintaining accurate, controlled, transmitted, and archived documentation to facilitate optimised tracking and retrieval processes, supporting the company's operational excellence.

Additional responsibilities include handling administrative tasks, facilitating training on areas of expertise, creating presentations for various departments, utilizing SharePoint, and developing dashboards

**Qualification Requirements**
- Degree or Diploma with 2 to 4 years related experience

**Experience and Skills Requirements**
- Proven experience as a Document Controller or in a similar role, preferably within the mining, minerals processing, or related industry.
- Strong understanding of document control principles and practices.
- Proficient in MS Office (word, excel and powerpoint) and document management systems.
- Proficient in Sharepoint
- Exhibits innovation and creativity when developing dashboards
- Excellent organisational skills and attention to detail.
- Strong communication and interpersonal skills.
- Maintain high levels of accuracy and efficiency in document control.
- Ensure compliance with internal and external documentation requirements.
- Support continuous improvement of department and document management processes

**Duties and Responsibilities Main Functions**
Health, Safety and Legal Responsibilities
- Ensure compliance with Minopex Health and Safety responsibilities
- Comply with provided systems, practices, methods, standards and procedures of the job
- Comply with legal and operational requirements

**Document Management and Control**
- Implement and maintain document control processes and systems to ensure accurate recording, indexing, and tracking of all documents.
- Ensure all documentation (incoming and outgoing) is correctly identified, distributed, and filed/stored.
- Conduct regular audits to ensure compliance with document control procedures and quality standards.

Communication and Collaboration
- Liaise with departments to ensure that all internal documentation requirements are met and maintained to the highest standard.
- Provide training and support to staff on document control processes and systems.
- Business improvement support for other departments and sites
- Collaboration with other departments and sites within the business

**Compliance and Quality Assurance**
- Manage the document lifecycle from creation to archiving, ensuring adherence to legal, regulatory, and company requirements.
- Facilitate efficient document retrieval for operational needs, audits, and compliance checks.
- Develop and maintain a comprehensive digital filing system and database for all documents to be retained in the document control centre.

**Process Improvement**
- Report and address any discrepancies or issues related to documentation practices.
- Support continuous improvement of document management processes and systems.

  • Document Controller

    4 weeks ago

    Johannesburg, South Africa HR Genie Full time

    We are currently looking for a Document Controller to join our team. This is an 18 month contract position. Minimum requirements: MatricRelevant Diploma At least 5 years experience as a Project Document Controller Experience in ALIM Asset Lifecycle Information Management (Doc Control system)Experience in using of BoxMust be skilled in MS Word, PowerPoint...

  • Quality Department Document Controller

    4 weeks ago

    Johannesburg, South Africa Unique Personnel Full time

    **Job Number** - 72476 **Job Type** - Permanent **Job Title** - Quality Department Document Controller **Computer Skills** - Adobe Professional,ASITE,Barnowl,Lotus Notes,MS Excel,MS PowerPoint,MS Word **Industry** - Building - Construction **City** - Johannesburg (Incl. Northern Suburbs) **Province** - Gauteng - RESPONSIBILITIES- Maintain & update the...

  • Document Controller

    4 weeks ago

    Johannesburg, South Africa Worxs4u Full time

    **Qualifications**: - Previous experience as a Quality Controller or Inspector in a steel fabrication environment is essential - In-depth knowledge of steel fabrication processes, including welding, cutting, forming, and assembly - Familiarity with relevant industry standards, codes, and regulations (e.g., AWS D1.1, ASME Section IX, ISO 9001). - Strong...

  • Group Document Control Manager

    4 weeks ago

    Johannesburg, South Africa EarthStream Full time

    **Job Details**: **Sector**: Conventional Power**Location**: Johannesburg**Job Ref**: PR/119702_1691391533**Job Type**: Permanent**Salary**: Negotiable per year**Expiry Date**: 06 September 2023**Contact**: Robyn Heather AndrekaA big player in the Mining industry located in Johannesburg is looking for an experienced and detail orientated Group Document...

  • Group Document Control Manager

    4 weeks ago

    Johannesburg, South Africa EarthStream Full time

    **Job Details**: **Sector**: Power & Grid**Location**: Johannesburg**Job Ref**: PR/119702_1691484432**Job Type**: Permanent**Salary**: Negotiable per year**Expiry Date**: 07 September 2023**Contact**: Robyn Heather AndrekaWe have a current opportunity for a Group Document Control Manager on a permanent basis. The position will be based in Johannesburg for a...

  • Document Contoller

    7 days ago

    Johannesburg, South Africa Tshipi e Ntle Manganese Mining Full time

    **VACANCY NOTIFICATION** **Position**: Document Controller **Location**: Tshipi é Ntle Manganese Mining, Johannesburg. **VACANCY STATUS** **PUBLISHED DATE** **06 July 2023** **CLOSING DATE** **21 July 2023** Document Controller **REPORTING TO **ICT Manager **DIRECT REPORTS** None **PURPOSE OF THE JOB** **KEY PERFORMANCE AREAS** **Document...

  • Document Contoller

    6 days ago

    Johannesburg, South Africa Tshipi e Ntle Manganese Mining Full time

    **VACANCY NOTIFICATION** **Position**: Document Controller **Location**: Tshipi é Ntle Manganese Mining, Johannesburg. **VACANCY STATUS** **PUBLISHED DATE** **24 November 2023** **CLOSING DATE** **01 December 2023** Document Controller **REPORTING TO **ICT Manager **DIRECT REPORTS** None **PURPOSE OF THE JOB** **KEY PERFORMANCE...

  • Document Control and Project Coordinator

    2 days ago

    Johannesburg South, South Africa Recruitment Full time

    Document Control and Project Coordinator (JB4278)Meyerton (Office-based for 3 months, then Hybrid)R18 000 – R22 000 CTC per monthPermanentJoin our engineering firm as a Document Control and Project Coordinator! We’re looking for a proactive professional with at least 3 years of experience and proficiency in SharePoint or similar systems.This role demands...

  • Fabrication Qc Document Controller

    4 weeks ago

    Johannesburg, South Africa Curiska (Pty) Ltd Full time

    **Required Skills**: - Compiling of Steel Fabrication Data Books. - Generating Manufacturing Quality Control Plans, Data Book Indexes etc. - ISO 9001:2015 Experience. - ISO 3834 Comprehensive Experience. - Workshop Quality Control Experience. - Great Excel & Word experience. Beneficial Qualifications - Level 1 / 2 welding inspection. - ISO 9001:2015...

  • Fleet Document Clerk

    4 weeks ago

    Johannesburg, South Africa LOGISTICS Full time

    CROSS BORDER LOGISTICS COMPANY LOOKING FOR A DOCUMENT AND ACCESSORIES CONTROLLER **CANDIDATES RESIDING IN MIDRAND WILL GET PREFERENCE** NON NEGOTIONABLE MINIMUM REQUIREMENTS - Must have knowledge of truck and trailer documents - Must have worked with South African, Botswana, Zambian, Zimbabwian and DRC documents - Experience dealing with trucks and...

  • Document Controller/engineering Data Processor

    5 days ago

    Johannesburg, South Africa Inisys Full time

    **Mandatory**: - Must be competent in Excel at least or any other database type program like MS Access, Power BI, SAP. - Must be able to provide a solution to a problem regarding the data he/she is entering into the database or spreadsheet. - Be able to be on site at Mozal Mozambique for minimum 3-6 month, could be long term - Able to stay in Mozambique...

  • Quality Controller

    4 weeks ago

    Johannesburg, South Africa Q-diligence Full time

    Quality control: QC checks online document control batch control and traceability supplier quality assurance audits non-conformances and corrective action HACCP microbial testing **Salary**: R5,000.00 - R6,000.00 per month **Education**: - Certificate (preferred) Application Deadline: 2023/10/31

  • Quality Controller

    7 days ago

    Johannesburg, South Africa Q-diligence Full time

    Quality control: QC checks online document control batch control and traceability supplier quality assurance audits non-conformances and corrective action HACCP microbial testing **Salary**: R5,000.00 - R6,000.00 per month COVID-19 considerations: n/a **Education**: - Certificate (preferred) Application Deadline: 2023/08/01

  • Claims Controller

    4 weeks ago

    Johannesburg, South Africa Boikago Group Full time

    **Job Details**: - Department Insurance- Minimum experience Associate- Company primary industry Insurance- Job functional area Other**Introduction** A great company in the insurance sector is actively sourcing for a Claims Controller to join their team for a 6 months fixed term contract and accurately record and examine received claims and any related...

  • Quality Control

    13 hours ago

    Johannesburg, South Africa Wuxi-Tech Pty Ltd Full time

    **Responsibilities**: - Perform electrical tests on cables to assess their performance - Use testing equipment and tools such as multimeters............................ to conduct quality tests and measurements - Identify non-conformities, defects and deviations from quality standards during inspection and testing - Document and report inspection findings,...

  • Fleet Controller

    6 days ago

    Johannesburg, South Africa MACDONALD TRANSPORT Full time

    **QUALIFICATIONS & COMPETENCIES REQUIRED** - A Relevant tertiary qualification in the logistic field will be an added advantage. - Good, interpersonal, leadership, motivation planning, and communicating (verbal & written) skills as well as bilingualism will be essential. **KEY ACCOUNTABILITIES**: - Management of the assets and staff under your control and...

  • Debtors Controller

    3 weeks ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Job & Company Descriptions:Are you ready to mold your future? Join our esteemed clients as they navigate their financial paths. We seek a passionate Debtors Controller to infuse our team with renewed energy and dedication. As the Debtors Controller you will be responsible for the below:Ensure that all transactions listed on the credit card statements are...

  • Quality Control

    13 hours ago

    Johannesburg South, South Africa Wuxi-Tech Pty Ltd Full time

    **Responsibilities**: - Perform electrical tests on cables to assess their performance - Use testing equipment and tools such as multimeters and tensile testing machines to conduct quality tests and measurements - Identify non-conformities, defects and deviations from quality standards during inspection and testing - Document and report inspection findings,...

  • Debtors Controller

    3 weeks ago

    Johannesburg, South Africa Adzuna ZA B C2 Full time

    Are you ready to take charge of your career and join a dynamic team? My client is currently seeking a dedicated Debtors Controller to join their esteemed company. If you thrive in a fast-paced environment and possess a keen eye for detail, we want to hear from you!This position is based in Johannesburg North. Duties:Matching of Statements: Ensure all...

  • Operations Controller

    4 weeks ago

    Johannesburg, South Africa Level-Up Full time

    Qualification, Experience & SkillsMatric / Grade 12.Relevant tertiary qualification will be viewed favourably.Minimum of 7 years experience in a full function Freight Controller position.Valid South African Drivers licence.Computer literate.Excellent verbal and written communication skills.Attention to detail with strong admin abilities a must.Willingness to...