Quality Department Document Controller
2 weeks ago
**Job Number**
- 72476
**Job Type**
- Permanent
**Job Title**
- Quality Department Document Controller
**Computer Skills**
- Adobe Professional,ASITE,Barnowl,Lotus Notes,MS Excel,MS PowerPoint,MS Word
**Industry**
- Building - Construction
**City**
- Johannesburg (Incl. Northern Suburbs)
**Province**
- Gauteng
- RESPONSIBILITIES- Maintain & update the Lotus Notes Procedure Manual
- Assists various departments in revision and control of documentation
- Reviews documents for duplication or incorrect documentation and information
- Reviews documents for grammar and document control errors
- Keeps track of all document correspondences and transactions
- Maintain and update all document control registers (New Doc Requests, Changed Doc Requests, Site Specific Doc Requests & overall Company Document Register)
- Ensures changes are valid, approved, and updated
- Ensures all departments and contracts are following the correct document management procedures
- Supports and assists users on the Procedure Manual and Quality System
- Ensure superseded documentation is removed from the Procedure Manual, and replaced with updated, approved, and protected documents, as and when required. Never delete superseded documentation, and never upload native unprotected files for use and distribution.
- Assist Quality Administrator as needed
- Alerts management of any problems, to find a resolution
- Ensure correct electronic filing of various site specific documentation requirements
- Ensure high-level protection of documents and information integrity**Inherent Requirements**
- OPERATIONAL SKILLS- Fully conversant in Lotus Notes, MS Word, Ms Excel, MS PowerPoint & Adobe Professional (detailed training will be provided as needed for the role).
- Barnowl and ASITE an advantage
- Has basic knowledge of quality management principles (knows and understands all quality management systems, specifications, processes and policies)
- Maintains proper organisation and storage of documents and information (electronically)
- Interpersonal skills (Conduct is always professional; Responds in a timely and constructive manner)
- Knows and understands the company policies, procedures and systems
- Manages problems effectively, and comes up with solutions
- Attention to detail is very important
**What Qualification**
- Matric
**Minimum Qualification**
- Matric
**Status**
- Available
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