Group Procurement Manager

3 weeks ago

Stellenbosch Western Cape, South Africa Finovate Full time

**Group Procurement Manager**

***

Our client, one of the largest wine cellars in the **Stellenbosch** area, is looking for a Group Procurement Manager (GPM) to join their team.

The GPM will ensure a purchasing strategy is in place to procure raw materials at best cost to meet operational requirements and manages the preparation and purchasing processes in the acquisition of goods and the timely delivery thereof, ensuring accurate and up-to-date information on SAGE. Scheduling and monitoring of productions.

**Roles and Responsibilities**:

- Purchasing/Supply Management
- Manages the purchasing processes by integrating and optimizing all the steps required to ensure bottling production raw material requirements are met.
- Maintains Supplier relationships and ensures professional customer service.
- Oversees and directs staff to ensure timely arrival of raw materials and adherence to the Supplier Food Safety and Quality Assurance requirements.
- Ensures all acquisition of raw materials documentation, ie purchase requisitions, purchase orders and written confirmation of delivery dates are accurate and SAGE system is up to date and maintained.
- Ensures internal departments are updated timeously on any changes in purchasing order progress /delivery.
- Maintains an accurate, up to date Price List Database and filing system.
- Ensures timely annual update of Standard Costs in SAGE
- Oversees the procurement function, ensuring the smooth flow of raw materials for production utilization and other specific clients are managed effectively and procured at the best price.
- Ensures annual supplier price negotiations and rebate calculations are carried out timeously.
- Ensures Annual Performance Ratings with suppliers are carried out and continuous performance is monitored.
- Develops and implements systems to ensure accurate documentation is processed within stipulated deadlines.
- Ensures accuracy of documentation and the capturing and recording of information pertaining to the export administration function is carried out.
- Investigates all problem areas and takes prompt corrective action to avoid future reoccurrences.
- Works with NPD to facilitate vintage changes and specification change requests, meeting required shipment dates.
- Production Scheduling
- Manages the process of receiving orders/instructions from clients ensuring all documentation requirements are in place.
- Ensures a production plan is in place, according to orders received, maximizing production efficiencies, and ensuring production can meet delivery requirements.
- Monitors production line schedules to ensure 3rd Party Bottling is on track to meet production plan.
- Liaises with Production Manager - Bottling and production team to ensure bottling progress of work are in line with the 3rd Party Production Plan / or any changes/rescheduling that needs to be made.
- Ensures accuracy of 3rd Party Bottling orders being processed in terms of quantity, specification, and time.
- Analysis & Reporting
- Monitor, investigate and report on Rework, Deviation, CAR and Customer Complaints.
- Prepares and distributes action logs timeously.
- Provides production team with regular feedback of order status.
- Flags problems with timing of dry goods delivery dates at least 2 (two) weeks before the production commences.
- Monitors stock holding of dry goods at Suppliers and maintains stock reports by reconciling SAGE system to Supplier.
- Investigates and monitors in-house inventory movements on SAGE system.
- Assists in stock taking reconciliations on a monthly basis according to stock taking procedures.
- Compiles and maintains a Stock Loss Analysis Report.

**Qualifications and Experience**:
***
- SAGE experience
- A relevant tertiary qualification in Procurement in a FMCG environment
- Advanced Excel
- Financial background - an added advantage
- European/Group Procurement experience

**Skills and Competencies**:

- Computer Proficiency (MS Office, Advanced Excel & SAGE)
- Strong analytical and problem-solving skills
- Strong administration and good follow up skills
- Fluent verbal and written English communication skills.
- Effective listening skills

**Area**: Stellenbosch

**Salary**:±R70k p.m. (depending on experience)

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