Fleet Manager

2 weeks ago

Sandton, South Africa Blue Label Telecoms Full time

**About Company**

We are a JSE-listed company that sells innovative technology for mobile commerce to emerging markets in South Africa and abroad. Our users are rich, poor, urban and rural, and we allow them all to interact and transact on an equal footing. We reach them by using both physical and virtual distribution channels. We target many of our services to people who do not have easy access to bank accounts, and we allow them the convenience of being able to transact where and when they want to. Our good reputation is our license to operate.

**Job Purpose**

The fleet Manager is responsible for directly supervising and coordinating activities of all company-related fleets. Maintaining detailed vehicle servicing and inspection records and scheduling regular vehicle maintenance to ensure operational efficiency, among other duties.

**Responsibilities**

**Fleet Management**
- Maintain electronic databases of registration, inspections and maintenance of fleet management
- Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends
- Maintain knowledge and utilize all fleet information and user surveys to forecast new requirements
- Perform administrative tasks related to vehicle registration and insurance regarding induction of new vehicles in the existing fleet
- Oversee routine and Adhoc maintenance
- Monitor and ensure fleet operation in compliance with South African legislation and government regulations
- Maintain and monitor data management system to manage vehicle tracking and alerts
- Eliminate fleet redundancies
- Oversee the Fleet disposal process
- Conduct Fleet evaluation on kilometers basis
- Guide regional consumption forecast usage
- Arrange Fleet delivery or transportation
- Optimize fleet route planning
- Optimize underutilized fleet

**Fleet Administration**
- Prepare daily, weekly and monthly tracking reports
- Prepare SARS logbook reporting
- Manage car hire procedures for insurance and mechanical breakdowns
- Coordinate driver travel and accommodation where required
- Document and manage excess fleet travel cost recovery procedures
- Monthly regional movement and tracking reports
- Oversee CO2 emission compliance and saving procedures
- Conduct supplier onboarding
- Ensure adherence to corporate governance procedures
- Ensure adherence to Health and Safety procedures
- Support IOD process and procedures
- Support HR process and procedures
- Manage and submit AODs for processing
- Budget Forecasting
- Manage budget and spend monthly

**Claims Management**
- Submission of accident claims timeously
- SAPS reporting
- Registration of accident claims
- Ensure all supporting documentation and pictures are included
- Arrange and assist with repair quotes
- Motivate underwriter authorizations
- Manage insurance excesses
- Assess and process vehicle write-offs
- Process insurance settlements
- Manage write off deregistrations
- Oversee salvage
- Manage third party recovery procedures

**Behavioural Competencies**
- Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences
- Holds self and others accountable to meet commitments
- Plans and prioritizes work to meet commitments aligned with organizational goals
- Builds partnerships and works collaboratively with others to meet shared objectives
- Anticipates and balances the needs of multiple stakeholders

**Skills**
- Uses clear and effective verbal communications skills without supervision and provides technical guidance when required on expressing ideas, requesting actions and formulating plans or policies
- Supports business processes without supervision by understanding and effectively using standard office equipment and software packages, while providing technical guidance as needed
- Uses an understanding of numerical concepts to perform mathematical operations such as report analysis with guidance (but not constant supervision)

**Education**
- Matric

**Experience**
- Minimum 4 years experience within a similar role
- Basic experience of coordinating the work of others

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