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Experienced Operations Assistant

1 month ago

Sandton, South Africa Caliber6 Full time R19 000 - R25 000
Job Title: Remote Operations Assistant to a Busy Executive (9 AM - 5 PM EST)

Job Description:

We are seeking a highly organized, tech-savvy Operations Assistant to provide comprehensive support to a busy executive. This is a remote position requiring exceptional attention to detail, excellent spoken and written English, and the ability to manage multiple tasks efficiently in a fast-paced environment.

If you have a knack for staying organized, are proactive, and thrive in a dynamic work setting, we want to hear from you

Responsibilities:
  • Detailed Record Keeping: Maintain accurate and up-to-date records for projects, communications, and administrative tasks.
  • Tech Savvy Support: Leverage tools and software to streamline operations, including scheduling systems, communication platforms, and bookkeeping software.
  • Administrative Work: Handle tasks such as managing emails, preparing documents, and assisting with presentations.
  • Travel Bookings: Arrange flights, accommodations, and itineraries with precision and thorough research.
  • Scheduling: Manage the executive's calendar, schedule appointments, and coordinate meetings across multiple time zones.
  • Follow-ups: Ensure timely communication and task follow-through by monitoring emails, calls, and deadlines.
  • Basic Bookkeeping: Assist with expense tracking, invoicing, and preparing financial reports as needed.
  • Reviewing and Auditing: Conduct basic reviews of documents and systems to ensure accuracy and compliance.

Requirements:
  • Exceptional English Skills: Perfect written and spoken English for professional communication.
  • Experience: 4+ years of relevant work experience

Qualifications:
  • Attention to Detail: Demonstrated ability to manage intricate details with precision.
  • Tech Savviness: Proficiency with common software tools (e.g., Google Workspace, Microsoft Office, Zoom, task management tools, and basic bookkeeping platforms like QuickBooks or similar).
  • Organizational Skills: Proven track record of keeping processes and workflows in order.
  • Flexibility: Ability to adapt quickly to changes and juggle multiple tasks simultaneously.
  • Time Management: Strong ability to prioritize and meet deadlines in a 9 AM - 5 PM EST work schedule.
  • Professionalism: Maintain a high level of discretion and confidentiality.

What We Offer:
  • Fully remote role, allowing you to work from anywhere.
  • Growth opportunities within a supportive team culture.


About Caliber6:

Hi, welcome to our page. We are constantly on the lookout for various candidates to work with us and our partners. Don't hesitate to apply if you feel like you are a great fit