Assistant Accountant
3 days ago
Join to apply for the Assistant Accountant role at Prudent HR Solutions.
Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience StoreDaily Bookkeeper Reconciliation Review- Review and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.
- Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.
- Investigate and resolve any discrepancies or anomalies identified in the reconciliations.
- Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
- Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
- Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.
- Handle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.
- Maintain accurate payroll records, including attendance, overtime, and deductions.
- Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.
- Prepare and submit payroll-related reports to management and relevant authorities as required.
- Organize and maintain a systematic filing system for all invoices.
- Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.
- Periodically review the filing system for completeness and accuracy.
- Monitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.
- Reconcile accounts receivable balances with sales records and third-party systems.
- Follow up on outstanding payments and address any issues related to customer accounts.
- On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.
- Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.
- Assist with VAT submissions and ensure deadlines are met.
- Ensure all financial activities adhere to regulatory and organizational policies.
- Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.
- Assist in financial audits by providing necessary records and supporting documentation.
- Relevant Bookkeeping Qualifications
- 5+ Years Experience in a relevant role
- Bookkeeping of Fuel Station books highly advantageous.
- Stock Movement Reporting
- Payroll Management
- VAT Preparation
- Mid-Senior level
- Full-time
- Accounting/Auditing and Finance
- Legal Services
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