Assistant Accountant

3 days ago


East London, Eastern Cape, South Africa Pllp Full time

Join to apply for the Assistant Accountant role at Prudent HR Solutions.

Assistant Accountant Duties for Fuel Station, STFA and Fuel Convenience StoreDaily Bookkeeper Reconciliation Review
  • Review and verify daily reconciliations performed by the bookkeeper, ensuring the accuracy of cash, reward, account, and EFT sales records.
  • Cross-check reconciliations against third-party systems such as CashNet, MiniPOS, account, and reward system records.
  • Investigate and resolve any discrepancies or anomalies identified in the reconciliations.
Stock Movement Analysis
  • Analyze stock movement reports to ensure that stock levels align with recorded sales and purchases.
  • Verify that correct and timely orders were placed for all sites to avoid stock shortages or overstocking.
  • Liaise with suppliers and site managers to address stock-related issues, discrepancies, or inefficiencies.
Wage and Payroll Preparation
  • Handle the complete wage and payroll processing for all sites, including ABM, MFC, BTW, and STFA.
  • Maintain accurate payroll records, including attendance, overtime, and deductions.
  • Ensure compliance with MIBCO (Motor Industry Bargaining Council) regulations, including contributions, employee benefits, and statutory requirements.
  • Prepare and submit payroll-related reports to management and relevant authorities as required.
Invoice and Filing Maintenance
  • Organize and maintain a systematic filing system for all invoices.
  • Ensure all invoices are filed accurately, categorized, and are easily retrievable for audits or reference.
  • Periodically review the filing system for completeness and accuracy.
Accounts Receivable Maintenance
  • Monitor and maintain accounts receivable, ensuring timely invoicing and collection of payments from customers.
  • Reconcile accounts receivable balances with sales records and third-party systems.
  • Follow up on outstanding payments and address any issues related to customer accounts.
VAT Invoice Schedule Preparation
  • On request, prepare detailed VAT invoice schedules for all transactions, ensuring compliance with VAT regulations.
  • Collaborate with the bookkeeper and auditors to provide accurate and complete VAT-related documentation.
  • Assist with VAT submissions and ensure deadlines are met.
Compliance and Reporting
  • Ensure all financial activities adhere to regulatory and organizational policies.
  • Prepare and submit reports to management, highlighting key metrics such as reconciliations, stock movement insights, payroll updates, and accounts receivable statuses.
  • Assist in financial audits by providing necessary records and supporting documentation.
Requirements
  • Relevant Bookkeeping Qualifications
  • 5+ Years Experience in a relevant role
  • Bookkeeping of Fuel Station books highly advantageous.
  • Stock Movement Reporting
  • Payroll Management
  • VAT Preparation
Seniority level
  • Mid-Senior level
Employment type
  • Full-time
Job function
  • Accounting/Auditing and Finance
Industries
  • Legal Services
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