Motor Vehicle Invoicing

1 week ago

Cape Town, Western Cape, South Africa Astor Motor Recruitment Full time

Motor Vehicle Invoicing & Accounts Clerk

Western Cape, Cape Town, Southern Suburbs

POSITION INFO :

  • THIS POSITION REQUIRES FRANCHISED MOTOR DEALERSHIP EXPERIENCE

We are seeking an experienced Admin / Vehicle Invoicing Clerk to join the dynamic team of a highly successful motor dealership. The ideal candidate will be a team player with an affable yet firm personality, strong organizational skills, and an eye for detail. You must be able to multi-task effectively, be well-presented, and have an excellent command of English with at least an understanding of Afrikaans. The ability to thrive in a multi-franchised, multi-branched dealership environment and adhere to deadlines is essential.

Vehicle Invoicing :

  1. Oversee all vehicle invoicing, with primary responsibility for new vehicle invoicing and assisting with used vehicle invoicing when necessary.
  2. Create and process purchase orders, including orders for PDI's.
  3. Stock vehicles by retrieving invoices from various floorplan systems and creating standard costs.
  4. Manage trade-ins by bringing them into stock and handling settlements where applicable.
  5. Process rebates and fleet claims to vehicles, invoicing the rebate / claim to the factory.
  6. Ensure all orders are cleared at month-end and all costs are processed.

Accounts :

  1. Daily receipting from bank statements.
  2. Process direct debits and charges from bank statements.
  3. Prepare and process weekly COD payments.
  4. Conduct weekly recon of service cash outstanding.
  5. Manage Licensing Card Control with monthly recon.
  6. Perform loan account recon.
  7. Receipt and reconcile manufacturer payments, including:
  • Vehicle rebates : receipt, allocate, and update Sales Managers / DP.
  • Warranty claims payments : receipt, allocate, and update Warranty and Service Manager.
Perform relief switchboard duties as per the lunchtime roster.

Job Requirements

  1. Matric Certificate.
  2. A valid Drivers License.
  3. An Accounts related Diploma would be beneficial - not essential.
  4. A minimum of 3 years of proven experience in an administrative role within a franchised motor dealership.
  5. Proficiency in Pinnacle (particularly Vehicle Ledger & Accounts).
  6. Experience with WFS and Fast Dealer.
  7. Competency with online banking.
  8. Mastery of all aspects related to vehicle invoicing.
  9. Strong organizational and multi-tasking abilities.
  10. Excellent communication skills in English, with a basic understanding of Afrikaans.

You will need the following documents to apply:

  • A FULL CV in Word or PDF format - Must include Company Names, Dates of Employment and Reasons for Leaving.
  • Qualification Certificates (Matric Minimum).
  • A copy of valid Drivers License.
  • A recent photograph of yourself.
  • 3 months of payslips.
  • Names and contact numbers for at least 2 References.

Astor Automotive Staff T / A Astor Motor Recruitment

NOTE : Should you not hear from one of our Representatives within 14 days of submitting your application.

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