Office Administrator

6 days ago


Johannesburg, Gauteng, South Africa Kontak Recruitment Full time
Office Administrator required in Wadeville, Johannesburg.

We are seeking a savvy and efficient Office Administrator to manage front desk operations while supporting accounting functions and coordinating courier logistics.

This position is ideal for someone who thrives in a fast-paced, hands-on environment and is capable of handling more than just typical reception duties.

You'll be the go-to person for a variety of tasks, from welcoming visitors to processing invoices and managing courier services.

Minimum Requirements:

  • 3+ years' experience in a receptionist or administrative support role.
  • Proficiency in QuickBooks and MS Office (Word, Excel, Outlook).
  • Excellent written and verbal communication.
  • Ability to work independently and maintain professionalism at all times.
  • Previous experience handling courier / logistics coordination is advantageous.

Duties and Responsibilities:

Reception & Administrative Support:

  • Greet and assist clients, visitors, and internal staff professionally.
  • Answer and route phone calls and manage company email correspondence.
  • Maintain the front office and meeting rooms in a neat and organized state.
  • Schedule meetings, arrange travel and accommodations, and manage calendar bookings.
  • Provide general admin assistance to directors and other staff.
  • Manage office supplies and ensure security procedures at reception and the main gate.

Accounts Administration:

  • Prepare and process quotes, customer invoices, and supplier invoices.
  • Handle reconciliations, and payments, and assist with other accounting duties.
  • Update and maintain accounting records in QuickBooks.
  • Process card payments via the point-of-sale system.
  • Generate account-related reports and support data entry tasks.
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