Personal Assistant to Director

2 days ago

Cape Town, Western Cape, South Africa Black Pen Recruitment Full time

Our client is a premier litigation firm with a distinguished legacy dating back to 1965. As the first in South Africa to specialize in Personal Injury Law, they have played a key role in shaping the nation's legal landscape. With offices in Cape Town and Johannesburg, their mission is to passionately defend the rights of the injured, pursue justice, and secure substantial compensation for their clients. They are committed to transparency, collaboration, and achieving groundbreaking legal milestones in personal injury, labor law, and medical malpractice.

Position Overview
Our client is seeking a highly organized, proactive, and resourceful Personal Assistant to support the dynamic Director of a prestigious law firm. This role is ideal for a motivated individual who excels in managing both professional and personal affairs with precision and discretion. The ideal candidate will thrive in a fast-paced environment, possess exceptional problem-solving skills, and demonstrate the ability to think on their feet.

Job Type: Full Time

Location: Cape Town

Workplace: Onsite

Requirements

  • Minimum 5 years in a similar role, preferably in a law firm or professional services environment.
  • Bachelor's degree or relevant qualification preferred.
  • Proficiency in MS Office Suite, financial software, and legal research tools.
  • Excellent time-management and organizational skills.
  • Strong interpersonal and communication skills.
  • Independent, with the ability to anticipate needs and act decisively.
  • Problem solver with a creative and resourceful approach.
  • Discreet, trustworthy, and able to handle sensitive information.
  • Willingness to travel as required, both locally and internationally.
  • Multilingual capabilities are a plus.

Responsibilities

Professional Support:

  • Manage and coordinate the Director's calendar, including scheduling meetings, appointments, and travel arrangements.
  • Handle correspondence, including emails, letters, and phone calls, ensuring timely and appropriate responses.
  • Prepare, proofread, and organize legal documents, reports, and presentations.
  • Maintain and manage confidential client files and records.
  • Conduct legal and business-related research as needed.
  • Liaise with clients, attorneys, and other stakeholders on behalf of the Director.
  • Assist in the preparation and submission of compliance and regulatory documents.

Personal Support:

  • Coordinate personal appointments, household tasks, and private events.
  • Book travel, accommodations, and itinerary planning for personal trips.
  • Manage household budgets, oversee domestic staff, and arrange services or repairs.
  • Reconcile receipts, handle petty cash, and maintain financial records for personal expenses.

Administrative Tasks:

  • Manage office supplies and maintain organizational systems.
  • Oversee bookkeeping, including invoice management, receipt reconciliation, and expense tracking.
  • Coordinate special projects or events, both professional and personal.
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