HR Administrator

3 weeks ago

Midvaal Local Municipality, South Africa redember Full time

Red Ember Recruitment (PTY) Ltd | Full time

HR Administrator

Meyerton, South Africa | Posted on 28/02/2025

Red Ember Recruitment is seeking to hire an HR Administrator based at the client in Midvaal.

Responsibilities
  • Maintain and update employee records, including personal details, contracts, leave balances, attendance, and performance reviews.
  • Ensure compliance with data protection regulations when handling employee information.
  • Manage the filing and organization of employee documents, both digital and paper.
  • Assist with the recruitment process by posting job vacancies, scheduling interviews, and coordinating with candidates and hiring managers.
  • Screen resumes and conduct initial phone interviews to shortlist candidates.
  • Prepare offer letters and employment contracts for new hires.
  • Coordinate the onboarding process for new employees, including orientation, training, and documentation.
  • Ensure new hires complete all required paperwork and have access to necessary tools and systems.
  • Manage the offboarding process, including exit interviews, final pay, and retrieval of company property.
  • Support payroll processing by collecting and verifying timesheets, attendance, and other relevant data.
  • Assist in the administration of employee benefits, including enrolment, claims, and changes.
  • Respond to employee inquiries regarding payroll, benefits, and HR policies.
  • Ensure all HR activities comply with local labour laws, regulations, and company policies.
  • Assist in preparing and submitting statutory reports, such as employee tax forms and labour compliance documents.
  • Stay updated on changes in labour laws and regulations that may affect the organization.
  • Assist with PPE (Personal Protective Equipment) and HSE (Health, Safety and Environment) requirements.
  • Act as a point of contact for employees regarding HR-related queries, issues, and concerns.
  • Provide support in conflict resolution, grievance handling, and disciplinary actions.
  • Promote a positive and inclusive work environment by fostering open communication and employee engagement.
  • Coordinate training sessions, workshops, and development programs for employees.
  • Maintain records of training activities and monitor the completion of required courses.
  • Assist in identifying training needs and sourcing external training providers when necessary.
  • Prepare and maintain HR reports and metrics, such as headcount, turnover rates, and absence reports.
  • Analyse HR data to identify trends, issues, and areas for improvement.
  • Provide data-driven insights to support decision-making and strategic planning.
  • Assist in the development, communication, and enforcement of HR policies and procedures.
  • Ensure employees are aware of and adhere to company policies, including attendance, leave, and workplace conduct.
  • Update and distribute the employee handbook as needed.
  • Administrative Support.
  • Manage HR-related correspondence, emails, and communications.
  • Coordinate HR meetings, events, and other administrative tasks.
  • Support other HR functions and team members as required.
  • Assist with ad hoc duties not limited to the above as and when required.
  • Responsible for managing and ensuring that all employees under your control within the dedicated Business Unit including its assets and staff comply with all statutory and legal requirements.
  • Responsible for managing and ensuring that all employees under your control maintain a high level of discipline within your business unit.
  • Manage the discipline in the operation according to the company's policies and procedures.
  • Responsible for managing and ensuring that all employees under your control adhere to the Company Code of Conduct within your business unit.
  • Demonstrate leadership skills, motivation, and conflict resolution.
  • Mentor and coach subordinates.
  • Responsible for managing and ensuring that all managers under your control train, re-train, and counsel staff on job requirements where necessary.
  • Manage the performance of subordinates to ensure the team functions effectively.
  • Maintain a safe and reliable working environment.
  • Responsible for managing and ensuring that all managers under your control implement disciplinary policy and procedures within your business unit.
Requirements
  • Minimum NQF 6 or Higher - Diploma in HR Management or Degree in Human Resources (BA Psychology, BSC Psychology, BCOM, etc.)
  • Proven experience as an HR Administrator or in a similar role, preferably in an industrial or manufacturing environment.
  • Must be computer literate.
  • Intermediate Excel Knowledge.
  • Highly collaborative and focused.
  • Ability to use multiple systems and multitask in a fast-paced environment.
  • Provide inspired leadership for the organization.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Familiarity with HR software and tools (e.g., SAGE VIP payroll systems).
  • Knowledge of employment laws and HR best practices.
  • Confidentiality and integrity in handling sensitive information.
  • Good verbal and written communication skills for effective collaboration and reporting.
  • Attention to detail, quality orientation, and ability to work independently or as part of a team.
  • Good physical fitness and manual dexterity for handling heavy machinery and equipment.
  • Knowledge of SHEQ protocols and commitment to maintaining a safe work environment.
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