Payroll Supervisor On a Farm near Grabouw

2 weeks ago

Cape Town, Western Cape, South Africa Camino Recruit Full time
Payroll Supervisor

Chiltern Farms has a promising career opportunity for a Payroll Supervisor reporting to the Group HR Manager with a dotted line reporting to the Group Financial Manager. We are a dynamic Agri business in the Vyeboom area near Villiersdorp, who practices agriculture in a modern, world-class manner by constantly evaluating operating methods and incorporating technology. We strive to continually improve our Agri business to create an extraordinary future. We believe that people are the greatest ingredient in our success. We aim to foster a work environment that is professional and results-focused, whilst retaining our family values.

The successful incumbent will accurately oversee and manage the payroll, coordinating updates/changes, ensuring on-time accurate payments, and ensuring compliance with company and statutory requirements. The Payroll Supervisor's duties further include the management of the payroll team and departmental functions, coordinating with finance and other related departments to process payroll for employees, manage payroll schedules, third party payments (WCA/SDL/UIF/SARS/Medical/Pension Fund) and employee benefits.

Duties & Responsibilities

Payroll Processing

  1. Calculate and process employee salaries, wages, piece work, bonuses, and other compensation accurately and on time.
  2. Validate timekeeping records and resolve discrepancies.
  3. Process payroll adjustments, including bonuses, overtime, and deductions.
  4. Assist FM with calculation of annual profit-share amounts.
  5. Reconcile payroll system to financial system.
  6. Prepare payroll journals.
  7. Manage applications for tax directives.
  8. Complete UI19 documentation.
  9. Assist in CTC calculations for potential candidates.

Tax compliance

  1. Ensure accurate and timely withholding and remittance of payroll taxes.
  2. Stay updated on tax regulations and make necessary adjustments to ensure compliance.

Benefits administration

  1. Review all third-party payments and reconciliations.
  2. Liaise with third-party administrators regarding medical aid and pension fund.
  3. Yearly updates on beneficiary information.
  4. Maintain accurate and up-to-date payroll records.
  5. Prepare and maintain related employee records.

Compliance

  1. Ensure compliance with local regulations governing payroll.
  2. Prepare and file payroll-related reports, such as monthly and annual tax returns (EMP201, WCA, EMP501).

Audit support

  1. Assist in internal and external audit related to payroll and employee compensation and manage the function and activities of three administrative clerks and the receptionist.
Desired Experience & Qualification

Qualification

  1. Bachelor's degree in accounting, finance, or a related field.
  2. Certified Payroll Professional (CPP) designation can be beneficial.

Knowledge and Experience

  1. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint & Outlook).
  2. A minimum of five years' experience in a similar role.
  3. Experience in the payroll of wages and salaries of 2500+ employees (large payroll).
  4. Proficiency in using Payroll software (Extensive experience on SAGE 300 people payroll will be advantageous).
  5. Good understanding of and working knowledge of all the appropriate Acts (LRA, BCEA, Secretarial determination, OSHA, COID, EEA, SDL), best practices.
  6. Advance Excel skills required & proficiency in Microsoft Office Suite.
  7. Good accounting and tax knowledge (tax directives) and exposure to E@syfile, SARS E-filing.
  8. Knowledge and experience of EMP201 returns and EMP501.
  9. Knowledge of Medical aid & pension/provident fund, employee benefits, UIF, SDL & compensation programs.
  10. Journal and reconciliation experience is non-negotiable.
  11. Knowledge of banking electronic payment.
  12. Experience with time and attendance software and literate in MS Office, VIP Payroll and Sage 300 and Accpac.
  13. Excellent organizational and time management skills, with the ability to prioritize tasks and meet strict deadlines.
  14. Outstanding communication skills, both written and verbal, with the ability to explain complex payroll concepts to diverse stakeholders.
  15. Strong analytical skills, attention to detail, and ability to handle and interpret large sets of data accurately.
  16. High level of integrity, professionalism, and confidentiality when handling sensitive payroll information.
  17. Strong problem-solving abilities and a pro-active approach.
  18. Ability to work under pressure and results-driven.
  19. Meticulous and thorough nature or attention to detail.
  20. Maintain and build strong internal and external stakeholder relationships with a service approach.
  21. Emotional resilience.
  22. Able to work independently with minimal supervision.
  23. Highly reliable and trustworthy, maintaining the highest level of confidentiality.
  24. Committed team player and good leader.
Interested?

Applicants, please note:

  1. Please only apply for this vacancy if you meet the criteria specified or believe that your qualifications and/or experience qualify you for the role.
  2. If the vacancy matches your career ambitions, your desired position level, and salary expectation.
  3. Camino Recruit endeavours to communicate as clearly and frequently as possible, including providing feedback to all applicants, however, we only undertake to contact shortlisted candidates. Please do not contact our office by telephone. Kindly direct ALL queries and questions to recruitment@camino.co.za and we will endeavour to answer as quickly and accurately as we can.
  4. Note that Camino Recruit takes instruction from a client. We can thus not accept responsibility/liability for any decisions or actions taken by our client, including, but not limited to, hiring decisions, delays in the process, or changes in the nature or availability of the vacancy in question. Furthermore, any feedback provided to candidates by Camino Recruit represents our best interpretation of the information we receive during the process. As such, this feedback is to be regarded as "without prejudice".
  5. Candidates who apply for the vacancy may be required to undergo various rounds of interviews, psychometric assessment, reference checks, and other background checks, which may include criminal record checks, credit checks, qualification verifications, and a social media screening, as applicable.
  6. Note that our own company policy may preclude us from accepting applications from applicants that we have recently placed or are regarded as unsuitable due to other relevant criteria as per our discretion.
  7. Note that applying for this vacancy is regarded as consent for collecting and storing (with due regard for confidentiality) the personal information of the applicant for the purpose of recruitment for the current and/or future vacancies.
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