Senior Payroll Administrator

4 weeks ago

Cape Town, Western Cape, South Africa Level-Up Full time

RSC Consulting is seeking a highly skilled Payroll Team Leader to oversee and manage the payroll processing functions for our warehouse solutions division. The ideal candidate will be proficient in SAGE300, VIP, and ERS software. This role will involve leading the payroll team, ensuring accurate and timely payroll processing, managing payroll queries, and ensuring compliance with relevant legislation. The Payroll Team Leader will work closely with HR, Finance, and Operations teams to deliver seamless payroll services across the organization.

Key Responsibilities:

  • Payroll Management: Oversee the end-to-end payroll processing for all employees, ensuring timely and accurate payrolls each period. This includes managing employee data, calculations, deductions, and ensuring compliance with local tax laws.
  • Team Leadership: Lead, manage, and mentor a team of payroll staff. Provide coaching and development to ensure a high level of accuracy and efficiency within the team.
  • System Proficiency: Use SAGE300, VIP, and ERS systems to process payroll, maintain records, and ensure seamless integration with other HR and financial systems.
  • Compliance & Reporting: Ensure compliance with tax regulations, labor laws, and company policies. Prepare and submit all necessary statutory filings, including tax submissions, retirement fund contributions, and any other government-required documentation.
  • Payroll Queries: Act as the main point of contact for payroll-related queries and ensure that any issues or discrepancies are resolved promptly. Provide clear communication to employees regarding pay, deductions, and benefits.
  • Process Improvement: Identify opportunities to streamline and improve payroll processes and systems. Implement best practices to ensure efficiency and accuracy within the payroll team.
  • Collaboration: Work closely with HR, Finance, and Operations teams to ensure that payroll processing aligns with employee records, benefits, and company financial goals.
  • Recordkeeping: Maintain accurate and up-to-date payroll records for all employees. Ensure secure and confidential handling of all payroll-related information.
  • Auditing & Reconciliation: Conduct regular audits and reconciliations to ensure accuracy in payroll processing. Investigate and resolve discrepancies as they arise.

Required Qualifications & Experience:

  • Proven Experience: At least 3-5 years of experience in payroll management, with a strong background in overseeing payroll processes.
  • Proficiency in Software: Demonstrated proficiency in SAGE300, VIP, and ERS payroll systems is a must.
  • Team Leadership: Experience leading and managing a payroll team, with strong leadership and coaching skills.
  • In-Depth Knowledge: Solid understanding of payroll legislation, tax regulations, and statutory requirements.
  • Attention to Detail: Exceptional attention to detail, with a high level of accuracy in payroll processing and reporting.
  • Confidentiality & Integrity: Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong Communication: Excellent communication skills to handle payroll-related queries and collaborate effectively with internal teams and external partners.
  • Problem Solving: Strong analytical and problem-solving skills, with the ability to resolve payroll issues efficiently.
  • Organizational Skills: Ability to manage multiple payroll cycles, handle deadlines, and ensure smooth payroll operations.

Preferred Skills:

  • Previous experience in a warehouse solutions or logistics company is a plus.
  • Knowledge of industry-specific payroll practices is beneficial.
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