HR Officer

7 days ago

Port Elizabeth, Eastern Cape, South Africa Staff Solutions Recruitment Full time

Minimum Requirements:

  • Relevant tertiary qualification or equivalent

Experience:

  • 5-7 years experience in an HR Officer / Generalist position
  • Proficiency with SAGE Payroll
  • In-depth knowledge of South African Labour legislation
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Valid Drivers License: Code 8 (Mandatory)
  • Multinational experience is advantageous
  • Ability to work under pressure and remain composed
  • Exceptional attention to detail and accuracy
  • Strong organizational, analytical, and administrative skills
  • Excellent communication and interpersonal skills
  • Knowledge of compliance and regulatory requirements
  • Conflict resolution and problem-solving abilities
  • Emotional intelligence and decisiveness
  • Ability to work independently, show initiative, and solve problems
  • Multitasking and time management skills
  • Privacy and confidentiality awareness
  • Resilience and persistence
  • Solution-oriented and tactful
  • Teamwork and collaboration skills

Core Accountabilities and Responsibilities:

HR Administration:

  • Ensure proper maintenance of employee files
  • Prepare, update, and ensure all employees have signed contracts
  • Handle HR-related queries, resolving or escalating as necessary
  • Attend meetings, take minutes, type, and circulate
  • Assist with HR administration and documentation, including beneficiary nomination forms and death claims
  • Coordinate terminations and close off employee files with appropriate documentation
  • Maintain HR metrics, assist with audits, and compliance reporting
  • Prepare HR reports for meetings
  • Liaise with Bargaining Councils where required

Meetings and Functions:

  • Arrange and prepare meeting documentation (agenda, minutes, attendance registers)
  • Assist with organizing annual functions for the organization

Payroll:

  • Upload employee information into ERP systems (SAGE VIP, Odoo)
  • Capture leave forms, loans, deductions, garnishee orders, and changes in employee information into ERP systems
  • Administer employee benefits and handle payroll-related queries
  • Prepare payslips, certificates of service, work schedules, and UI19s

Recruitment:

  • Interview potential employees in collaboration with the Supervisor
  • Conduct reference checks and recommend employment decisions
  • Facilitate onboarding and induction programs for new employees
  • Track probation periods and ensure timely follow-ups
  • Ensure documentation for new employees is complete and properly filed

Industrial Relations:

  • Assist with handling grievances, disciplinary actions, and conflict resolution
  • Ensure compliance with labour laws and company policies, updating HR documentation as needed
  • Prepare documentation for disciplinary hearings, warnings, and termination paperwork
  • Liaise with the union office as required

Skills Development:

  • Coordinate skills development and training activities
  • Assist in preparing and submitting skills development reports to the SETA
  • Prepare agreements and contracts for skills development initiatives (learners, apprentices, etc.)
  • Register learners and apprentices with applicable SETAs

Employment Equity:

  • Assist in the preparation and submission of Employment Equity reports to the Department of Labour

BBBEE:

  • Assist with documentation for BBBEE verification audits

Organizational Design:

  • Assist with completing job descriptions and positional contracts
  • Draft policies, procedures, and documents for approval by the HR Manager

Health & Safety:

  • Serve as a member of the Health and Safety Committee
  • Assist with administration related to IODs
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