Creditors Debtors clerk or a Bookkeeper to trial balance

2 days ago

Port Elizabeth, Eastern Cape, South Africa Personnel Network Full time
Creditors/ Debtor's clerk or a Bookkeeper to trial balance - FMCG

Full job description
Our client within the Fresh Produce industry requires a hands-on creditors/ debtor's clerk or a Bookkeeper to trial balance. Our client deems organizational roles as an opportunity for personal development. As their business grows, so will the scope of your role and the chance to gain exposure operating within the FMCG environment upon being successful.
The person is responsible for overseeing the day-to-day accounting systems of the facility, ensuring accuracy as the utmost importance. This role involves processing of accounting documents throughout numerous businesses, while reporting to the Financial Controller. You need to be energetic and hard working.
Salary: Market related

KEY RESPONSIBILITIES:
Creditors

• Capture Creditor invoices and file for payment.

• Matching creditor invoices to relevant official orders and POD's.

• Credit notes, debit notes and adjustments must have the correct paperwork attached before processing and must be signed off by the Financial Controller.

• Price variances must be authorized by the Financial Controller before processing.

• Creditor accounts must be reconciled to the age analysis and supplier statement and then forwarded to the Financial Controller for payment authorization.

• Sending remittance advice to creditors after payment run.

• Month end and financial year end responsibilities.

• Filing of invoices.

• Completing and filing of creditor credit applications.

Debtors

• Reconciliation of all Debtor accounts for projections of income.

• Allocate customer receipts daily to customer accounts and clear accounts.

• Investigating and resolving debtors that are over 30 days.

• Credit check on customers

• Process credit notes once it has been signed off by management.

• Timely and effective collection of all debts and customer payments.

• Maintain contact with customers to ensure invoices are clear for payment.

• Resolving queries both internally and externally around outstanding invoices.

• Posting and allocating daily receipts to accounting systems.

• Carry out routine bookkeeping duties including calculating interest on overdue accounts.

• Spar portal

• Checkers portal

Bookkeeping

• Process bank accounts daily

• Reconciliation of petty cash

• Reconciliation of general ledgers

• Reconciliation of the bank accounts

• Process Fixed asset depreciation monthly.

• Process accruals monthly

• Reconciliation of all the payroll in Pastel.

• VAT reporting and uploading to SARS once signed off by the financial controller

• Insurance

• Preparing documentation for the processing of management accounts

• Prepare paperwork for financial year end.

Payroll

• Time and attendance sheets

• Commission calculations

• Capturing and reporting on leave and absenteeism

• Processing of Wages and Salaries

• Preparing, printing and delivering payslips

• Vehicle allowances

• Cellphone allowances

• Ensuring statutory compliance by preparing and loading the monthly EMP201.

• Deducting and paying over of garnishee orders

• Bi-annual EMP501

WHO WE ARE LOOKING FOR:
Experience:

• Minimum of 5 years of experience in retail, distribution, production or warehousing environment, preferably within the agricultural or retail fresh produce industry.

• General knowledge of the fresh produce industry and fresh products that are supplied.

• Exposure to fresh produce warehousing will be beneficial

• Must have strong retail experience covering FMCG

• Knowledge of food safety standards, and inventory management systems.

• Knowledge of product packaging (quality and ordering).

• Strong knowledge of fresh produce varieties, quality standards, and market dynamics.

• Track record for excellent customer service.

• Computer literate with experience in using MS Office (Excel/Word/Outlook).

• Good communication skills (written and verbal), specifically in English and Afrikaans (Xhosa would be advantageous), with the ability to interact with people of all levels.

Skills:

• Strong team player skills.

• Excellent problem-solving, organizational, and analytical abilities.

• Understanding of health, safety, and quality control regulations, particularly in the food industry.

• Strong communication and interpersonal skills for effective collaboration with team members and clients.

• Comfortable in a high-pressure environment

Working Conditions:

• Flexibility to work extended hours during peak seasons or emergencies or project deadlines.

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