Events & Admin Coordinator (2Ic)

14 hours ago

Cape Town, South Africa Ciovita Full time

Overview Ciovita is looking for a highly organised and proactive Events & Admin Coordinator (2IC) to support our Global Events & Key Accounts Manager. This role is vital in ensuring the seamless planning and execution of our local and international event portfolio. You’ll play a key part in managing logistics, merchandise tracking, sponsorship orders, staff coordination, and event-related administration — all while helping to deliver exceptional rider and brand experiences across the globe. Responsibilities Assist in event kit packing, checklist completion, and timeline management. Manage and track internal stock movement and event-specific merchandise. Coordinate dispatch logistics, travel bookings, and accommodation. Maintain and update event trackers, itineraries, and staffing plans. Capture meeting notes and assist with post-event reconciliations and reporting. Process and track partner jerseys and crew sponsorship orders. Support event staff scheduling, communication, and briefing. Provide on-site event support, including logistics, rider engagement, and troubleshooting. Maintain organised records, folders, and asset audits. Requirements Strong organisational and administrative skills. High attention to detail and ability to work under pressure. Professional communication skills. Experience with stock tracking, event coordination, or logistics preferred. Confident using tools such as Excel, Monday.com, XERO, or similar. Comfortable managing multiple priorities with minimal supervision. Excellent people skills and a problem-solving mindset. Previous experience in an event or admin support role is a strong advantage. Experience required Minimum 2 years' experience in an administrative or event coordination role. Tertiary qualification in Events, Admin, Logistics, or a related field preferred. #J-18808-Ljbffr

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