Executive Assistant

1 week ago

Pretoria, South Africa Outsourced Full time

Job Description We are seeking a highly organized and proactive Executive Assistant – Operations Support to provide full-spectrum administrative and operational support to senior executives and the broader team. This role involves a mix of executive assistance, onboarding coordination, travel logistics, and internal operations support. You will be the go-to person to keep things running smoothly behind the scenes. For top-performing team members, the rewards can be significant. While bonuses are strictly performance-based, over half of our team members have earned five-figure USD bonuses in the past year. Every team member received performance incentives, proving that strong results do not go unnoticed. This is a rare opportunity to break into the highly competitive Mergers & Acquisitions industry through an entry-level role that offers international exposure and real career growth. Our team supports clients based in world-leading financial hubs, providing a front-row seat to the dynamic M&A space. You’ll be working on-site in our Eastwood office, collaborating with a high-performing team and engaging with sophisticated international clients. If you're highly driven, eager to learn, and want to build a long-term career in finance, this is the opportunity you've been looking for. Responsibilities Provide comprehensive diary and schedule management for senior executives Book meeting rooms, schedule internal and external meetings Prepare professional correspondence, memos, and reports Draft, format, and manage documents for e-signature via DocuSign Manage incoming communications, prioritize urgent matters, and filter information accordingly Take minutes during management meetings Coordinate new hire onboarding: set up emails, phone lines, and tech access Compile and maintain employee handbooks, training manuals, and code of conduct documents Organize and maintain the company shared drive and internal file systems Keep training materials and internal documents up-to-date Assist in the recruitment process by placing job ads and filtering CVs Maintain applicant records and coordinate interviews as needed Provide general administrative support to different departments when required Make complex travel arrangements including international business trips Coordinate logistics for team meetings, conferences, and corporate events Qualifications Prior experience in an executive assistant or administrative role. Must have UK executive support experience Strong administrative and technical skills Ability to manage multiple tasks, create and follow processes, prioritize efficiently, and maintain organization in a fast-paced environment. Excellent communication and interpersonal skills, with a proactive and detail-oriented approach. Additional Information M to F, 3 PM to 12 AM PH Time Must be willing to work onsite - Eastwood office Quarterly bonus potential based on performance Note: As part of our recruitment process, we conduct a background check on all hired candidates. Please ensure that all required documents are prepared and submitted promptly. By clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only. #J-18808-Ljbffr

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