Executive Assistant

3 weeks ago

Pretoria, South Africa Outsourced Full time

Job DescriptionAbout Us : Outsourced. ph is a leading ISO-certified Philippines offshore outsourcing company that provides dedicated remote staff to some of the world's leading international companies. Outsourced is recognized as one of the Best Places to Work and has achieved Great Place to Work Certification. We are committed to providing a positive and supportive work environment where all staff can thrive. As an Outsourced staff member, you will enjoy a fun and friendly working environment, competitive salaries, opportunities for growth and development, work-life balance, and the chance to share your passion with a team of over 1, talented professionalsKey ResponsibilitiesExecutive & Administrative Support : Provide comprehensive diary and schedule management for senior executivesBook meeting rooms, schedule internal and external meetingsPrepare professional correspondence, memos, and reportsDraft, format, and manage documents for e-signature via DocuSignManage incoming communications, prioritize urgent matters, and filter information accordinglyOnboarding & Internal Operations : Coordinate new hire onboarding : set up emails, phone lines, and tech accessCompile and maintain employee handbooks, training manuals, and code of conduct documentsOrganize and maintain the company shared drive and internal file systemsKeep training materials and internal documents up-to-dateRecruitment & Admin Support : Assist in the recruitment process by placing job ads and filtering CVsMaintain applicant records and coordinate interviews as neededProvide general administrative support to different departments when requiredTravel & Event Coordination : Make complex travel arrangements including international business tripsCoordinate logistics for team meetings, conferences, and corporate eventsResearch & Reporting : Conduct background research and compile findings into clear, actionable reports Support ad hoc projects and ensure timely delivery of tasks across departmentsRequirements : Experienced Executive Assistant with a background in supporting a UK-based client.Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint)Comfortable using scheduling and digital communication tools (Zoom, Slack, etc.) Experience with e-signature platforms like DocuSign Basic project management skills and familiarity with shared drives (Google Drive, OneDrive, etc.) Work Schedule : 4 : 00 PM – 1 : 00 AM (Manila time)Work LocationOffice-based18th Floor, Citibank Square, Eastwood City Cyberpark,. Quezon City Metro Manila, PhilippinesBy clicking on the "I'm Interested" button I hereby allow Outsourced Quality Assured Services, Inc. ("Outsourced") to store and collect my personal information for the purposes of employment application. As such, I agree and authorize Outsourced to collect, store, or continue to use my personal information for the above-stated purpose, and to retain my personal information for a period of 1 year, and for these purposes only. #J-18808-Ljbffr

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