Admin Clerk

4 weeks ago

Pretoria City of Tshwane Metropolitan Municipality Gauteng South Africa FreeRecruit Full time

Qualifications
Administrative office procedures, practices and equipment: 2 years (Required)
Afrikaans (Preferred)

Full Job Description
Answers phone calls and emails take messages or redirect calls to appropriate colleagues.

Greets and directs visitors, clients, and colleagues in a friendly and courteous manner.

Handle requests and queries appropriately.

Manage diary and schedule meetings and appointments.

Assists the CEO with daily administrative duties

Assists with debt collection.

Ability to proofread.

Proficient in Microsoft Office Suite.

Basic understanding of Pastel.

Basic understanding of Adobe design suite.

Basic understanding of office equipment.

Maintain files and records so they remain updated and easily accessible.

Ability to work independently and identify and solve problems.

Ability to organize and prioritize work.

Performs data entry and filing tasks for accounts payable, purchase orders, equipment inventory, and confidential employee or departmental files.

Receives, records, and distributes packages and mail.

Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.

Utilize office appliances such as photocopier, printers etc. and computers for word processing, spreadsheet creation etc.

Undertake basic bookkeeping tasks and issue invoices, checks etc.

Take minutes of meetings and dictations

Monitor stocks of office supplies (paper clips, stationery etc.) and report when there are shortages.

Making travel arrangements and booking venues for conferences and events.

Perform other office duties as assigned

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