Committee Secretary

5 days ago

Sandton, South Africa Nefcorp Full time

To maintain proper corporate governance and ensure that the sub-committees comply accordingly. Formulate and produce Management and Board meeting agendas and packs in consultation with the relevant Executives / Chairpersons Structured manageable agenda prepared in advance of a meeting and submitted to the requisite Chairperson / Executive in 5 working days prior to the meeting. Preparatory meetings / pre-meeting interactions with Committee Chairpersons, and ensure that the agenda for the meeting is adopted. Coordinate, prepare for and attend meetings Ensure that meetings are coordinated according to the adopted annual board plan. Facilitate that the logistics regarding the meeting are adhered to, e.g., venue booking and confirmation, dates and catering arrangements. Confirm quorum with the chairperson prior the meeting. Ensure that the meeting packs get delivered within 3 – 7 working days prior to a meeting. Coordinate that all IT related tools of trade are fully functional in the booked venue, prior to the meeting. Drafter and custodian of minutes for the Management and Board meetings Produce concise minutes that are a true and accurate reflection of the meeting within 3 – 7 working of a meeting, first draft submitted to the Chairperson. Adopted minutes for all meeting, corrections are done and submitted within one day after the meeting. Ensure matters arising are properly drafted for follow up with relevant executives with 3 – 8 working days. Monitor and ensure that compliance with good governance practice is maintained Ensure that meetings are conducted effectively and efficiently as per the procedure. Review committee charters on annual basis. Research and develop policies and procedures to support the Head Secretariat in line with best corporate governance practice. Experience / Skills Required 3-5 years in the company secretariat offices with a strong understanding of Secretariat processes & governance in both the public and private sectors. Overall knowledge of primary legislation applicable to the NEF, Companies Act, King III & associated statutes & regulatory framework. Excellent command of and fluency in the English language (written & verbal). Strong drafting (the ability to take meeting minutes) and administrative skills with attention to detail. Qualification Requirements Chartered Institute of Secretaries qualification or a relevant legal professional qualification and / a degree that is relevant to the field. Personal Attributes/Behaviours/Attitudes Attention to Detail Anticipating, Creating and Managing Change (Tolerance of Ambiguity) Problem Solving (Includes reasoning) Stress Management Results & Solution Focused Planning, Prioritising & Time Management Communication Teamwork Ability to liaise effectively at high level Possess and promote the highest standard of ethics The NEF is committed to the Employment Equity Act, and as such, the NEF will give preference to candidates from designated groups in terms of the EE Act and persons with disabilities. #J-18808-Ljbffr

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