Executive Assistant
2 weeks ago
Overview A fast-growing technology and robotics company is seeking a highly organized and detail-oriented Executive Assistant to support the Founder/CEO and wider leadership team. The ideal candidate is proactive, tech‑savvy, excellent with email and calendar management, and able to triage communications effectively in a fast‑paced environment. This role will begin part‑time (20 hours/week) with strong potential to transition into full‑time based on performance and operational needs. Core Responsibilities Inbox & Communication Management Monitor, organize, and triage the CEO’s inbox to ensure no messages slip through the cracks. Draft polished, professional email responses when appropriate. Acknowledge incoming customer or partner messages and route them to the appropriate team member. Track follow‑ups, reminders, and pending action items. Scheduling & Calendar Coordination Manage and maintain the CEO’s calendar, ensuring alignment across internal and external stakeholders. Schedule meetings with clients, partners, the leadership team, and internal departments. Coordinate time zones (primarily Eastern Time) and ensure meeting details are accurate and communicated clearly. Administrative Support Support the operations team by sorting incoming customer inquiries and assigning tasks to relevant team members. Assist with light CRM management: updating records, keeping customer notes organized, and following simple workflows. Help maintain internal documentation in Google Workspace (Docs, Sheets, Slides). Create and maintain simple trackers, logs, and operational checklists. Cross‑Team Support Work closely with the CEO, VP, and operations team to ensure smooth communication flow. Provide general administrative support for ongoing projects. Ensure timely escalation of customer or internal issues to the right team member. Nice‑to‑Have Skills Basic Canva experience for simple visual edits or presentations. Familiarity with CRM platforms (any CRM; training will be provided on the internal system). Experience supporting founders or leadership teams in a startup environment. Prior experience in a tech, robotics, security, or SaaS‑adjacent industry (not required but a bonus). Required Qualifications Minimum 3–4 years of Executive Assistant or Virtual Assistant experience. Strong written and verbal English communication skills. High attention to detail and ability to prioritize in a rapidly changing environment. Confident using Google Workspace (Gmail, Docs, Sheets, Calendar). Tech‑savvy with the ability to learn new software quickly. Professional email etiquette and the ability to represent the CEO’s tone and communication style. Highly organized, proactive, and reliable. Ideal Candidate Profile Polished, professional communicator. Strong sense of ownership and accountability. Thrives in a fast‑paced startup environment. Learns new systems quickly and adapts well to evolving responsibilities. Enjoys being the organizational backbone for a busy founder/CEO. $500 - $700 a month Part‑time to start (20 hours/week) Must have overlap with Eastern Time (New York) High likelihood of transitioning into full‑time (40 hours/week) based on performance. Why Join Assist World? 100% REMOTE $50 birthday bonus $200 testimonial bonus $300 tenure bonus every 6 months $500 entry monthly raffle NO TRACKER. NO PROBLEM #J-18808-Ljbffr
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Remote Executive Assistant
4 weeks ago
WorkFromHome, South Africa The Executive Space Full timeJob Overview Application Deadline: 12 October Job Location: Cape Town, Western Cape Job Title: Remote Executive Assistant Salary Offer: R16, Education Level: Bachelors Degree Job Level: Junior Minimum Experience: 1 - 3 Years Company The Executive Space (TES) is a collaborative group of Virtual Executive Assistants (VEAs) working together to deliver...
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Executive Admin Assistant: Calendar
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA global executive search firm is seeking an experienced Administrative Assistant based in Pretoria. The candidate will manage executive calendars, prepare documents, and coordinate communication with clients. Strong organizational skills and prior administrative experience are essential for this role. Competitive salary offered and a range of benefits...
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Executive Admin Assistant – Pretoria
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA global executive search firm is looking for a dedicated Administrative Assistant in Pretoria. The candidate will manage executive calendars, prepare essential documents, and coordinate communication with clients. Ideal candidates have prior administrative experience and strong organizational skills. This position offers a competitive salary and...
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Remote Administrative Assistant
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA leading executive search firm in Johannesburg is looking for a dedicated Administrative Assistant to support executive searches and ensure seamless operations. The role involves scheduling, preparing documents, and conducting research. Candidates should have prior administrative experience and excellent organizational skills. This position offers...
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Executive Admin Assistant – Pretoria
2 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA global executive search firm in Pretoria is looking for a dedicated Administrative Assistant to manage executive calendars, prepare documents, and coordinate communication with clients. The ideal candidate should have prior administrative experience and possess strong organizational and communication skills. This position offers a competitive salary and...
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Executive Admin Assistant: Calendar Maestro
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA global executive search firm is looking for a dedicated Administrative Assistant in Johannesburg. The role involves managing executive calendars, preparing documents, and coordinating communication with clients. Ideal candidates should have prior administrative experience and strong organizational skills. This position offers a competitive salary with...
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Executive Admin Assistant: Calendar Maestro
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeA global executive search firm is seeking a dedicated Administrative Assistant in Durban. The role involves managing executive calendars, preparing documents, and coordinating communication with clients. Ideal candidates should have prior administrative experience and strong organizational skills. This position offers a competitive salary with comprehensive...
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Executive Assistant
4 weeks ago
WorkFromHome, South Africa Somewhere Full timeExecutive Assistant Join to apply for the Executive Assistant role at Somewhere. This is a full-time remote role for an Executive Assistant at a US based company. The Executive Assistant will be responsible for providing executive administrative support, handling expense reports, facilitating communication, and offering general administrative assistance to...
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Executive Support Specialist
3 weeks ago
WorkFromHome, South Africa Keller Executive Search Full timeThis is a position within Keller Executive Search and not with one of its clients. Ready to elevate executive leadership at a global firm shaping top talent worldwide? Join Keller Executive Search as our proactive Executive Assistant and thrive in a high-energy, collaborative setting. In this role, you'll deliver top-tier support to senior executives,...
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Executive Assistant
4 weeks ago
WorkFromHome, South Africa BYP Network Full timeWe kindly request that only qualified candidates apply . This opportunity is open exclusively to candidates currently based in Nigeria, Kenya, South Africa, and Ghana . This role is open exclusively to professionals who currently work as Executive Assistants and have proven experience supporting global brands or international clients . Please note that...
