Administrative Assistant

4 weeks ago

Johannesburg, South Africa MSD South Africa Full time

Job Title Administrative Assistant – 12 months contract Location Johannesburg, South Africa Employment Type Full‑time (Temporary – Fixed Term) Reporting To Head of Medical Affairs Job Description Are you a detail‑oriented & organized individual? Do you thrive in a fast‑paced environment and love teamwork? This 12‑month contract role supports the Medical Affairs team in a range of administrative functions to ensure smooth day‑to‑day operations across therapeutic areas. Key Responsibilities Manage calendars, schedule meetings, prepare meeting minutes, correspondence and reports. Coordinate hiring, onboarding and off‑boarding of new staff. Handle confidential and politically sensitive matters with discretion. Process supplier, vendor and contract transactions using SAP (Comet & Ariba), including purchase orders, vendor add‑forms and budget tracking. Prepare and manage budgets, expense reports and financial reports in Excel. Prioritise tasks, provide status updates and maintain effective communication with team members. Assist with event planning and internal communication activities. Qualifications & Experience Strong background in financial and budget tracking (bookkeeping, Excel). Good understanding of pharmaceutical and clinical terminologies. Excellent attention to detail, organisational and prioritisation skills. Effective verbal and written communication skills. Experience with SAP (Comet & Ariba) and vendor management. People‑oriented, customer‑service mindset and the ability to work collaboratively. Required Skills Customer Service Database Management Detail Orientation Document Management Event Planning Office Administration People Oriented Prioritisation and Scheduling Vendor Management Preferred Skills Excellent Communication Search Firm Representations Merck & Co., Inc., Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs/submissions made by a search firm without a valid written agreement are deemed the sole property of our company. No fee will be paid unless an pre‑existing agreement is in place. Requisition ID R Job Posting End Date 11/13/2025 #J-18808-Ljbffr

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