Company Bookkeeper

Financial Administrator / Senior Bookkeeper We are seeking a highly experienced and detail-oriented Professional to manage a comprehensive range of financial, administrative, and supervisory duties. This is a critical role for someone with a minimum of 5 years of bookkeeping experience who thrives on accuracy, compliance, and meeting strict deadlines. Experience in the insurance industry is highly preferred. Responsibilities Invoicing Raise invoices for binder and outsource fees by the 7th of the month. Raise invoices for income received via bordereaux by the 13th of the month. Handle ad‑hoc invoicing of commission statements and bills as needed. Import difficult or intricate commission statements into BIAS. Auditing, Compliance and Reporting, and Reconciliations Review bordereaux/reports for SIL, Hollard, and Discovery on a monthly basis with respective deadlines. Compile and submit statutory reports: EMP201, EMP501, IRP5s, VAT, and Workmen's compensation. Conduct monthly audits of Xero and BIAS to ensure correct capture, allocation to GL codes, and accurate imports. Audit the BIAS Bank summary and commission summary for major discrepancies. Prepare figures for JV's, monthly accrual, and management fees before payroll finalisation. Prepare bi‑weekly cash flow and weekly review of premium collections debtor age analysis. Provide monthly BIAS Reports and other reports as needed. Calculate monthly Leave Liability and submit senior management for journal processing. Submit a monthly salary report for journal processing. Perform audits comparing Profit & Loss and Balance Sheet figures to prior years and months. Manually compile the Hollard Claims Paid Bordereau, reconcile claims bank accounts, and reconcile MMX claims paid reports. Download and review bank transactions, importing into Xero for reconciliation 2‑3 times a week. Process manual adjustments in System A authorised by JK. Payments Review and accurately capture FNB and Claim Payments daily/weekly. Handle ad‑hoc payments as required. Process payments and refunds in System A. Allocate premiums in System A and payments made via FNB in Xero. Load payments and refunds via Fulcrum to clients and to MMX before premium month‑end. Manage the company credit card account and bank accounts. Allocate claim payments in System A/TIAL. Download claim payment confirmations from Standard Bank and Nedbank and send them to the claims team. Queries Resolve all commission queries within 48 hours. Resolve all payroll queries within 48 hours. Resolve policy queries regarding premium payments, debit orders, and refunds within 24‑72 hours. Resolve queries from insurers (SIL and Hollard) with urgent specific queries handled within 24 hours. Payroll Process all staff salaries by the 24th of the month or before. Prepare and compile directors' income by the 24th. Prepare and compile commissions, and send out statements to internal commercial line staff and directors. Create and maintain new staff profiles on Simple Pay. Prepare and compile personal lines sales incentives. Manage processing of staff exits on Simple Pay and BIAS, generating statutory documents. Supervision of Subordinate Finance Administrator Assign tasks and projects, ensuring balanced workload and clear deadlines. Provide initial and ongoing training covering processes, systems, and best practices. Set expectations, provide feedback, and conduct quarterly and annual performance reviews. Serve as a resource for answering questions, offering advice, and resolving challenges. Review work outputs for accuracy, completeness, and adherence to company policies and procedures. Escalate complex problems as needed and maintain open communication to foster a positive working relationship. Empower, motivate, and inspire the employee while encouraging ongoing learning and development. General Coordinate with other departments to ensure efficient delivery against company guidelines and service level agreements. Ensure compliance with financial regulations and company policies. Maintain internal controls to prevent fraud and errors. Answer inquiries from employees, vendors, and customers. Live the company values. Required System Experience SARS eFiling FNB Business Banking SimplePay Preferred System Experience MMX TIAL TaskLogix Work Experience Preferably at least 5 years bookkeeping experience. Knowledge of the insurance industry preferable but not essential. Work Location Kloof KZN Work From Home Policy Company allows work from home post‑probation, limited to a maximum of two days per week, subject to performance and home‑based facilities. Apply Here Apply Here: Employment Information Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Accounting/Auditing and Finance Industries: Insurance #J-18808-Ljbffr